- Company Name
- ORPI
- Job Title
- Assistant·e de direction
- Job Description
-
Job title: Assistant to the Director
Role Summary:
Assist the Director of the Orpi Nouallet real‑estate agency with day‑to‑day administrative, operational, and communication tasks. Act as the central coordinator for internal and external information flow, support the agency’s growth initiatives, and represent the Orpi brand across social media and external communications.
Expectations:
- Manage the Director’s calendar, appointments, and travel arrangements with proactive anticipation of needs.
- Handle correspondence (calls, emails, mail, notes de frais) efficiently.
- Produce and update communication assets and social media content to enhance agency visibility.
- Coordinate information across the agency, Orpi Paris GIE, and Orpi France.
- Offer proactive suggestions to improve processes and agency performance.
- Maintain confidentiality and professionalism in all interactions.
Key Responsibilities:
• Calendar and workflow management for the Director
• Booking of meetings, appointments, and client visits
• Reception of phone calls, answering emails, sorting mail and fax
• Preparation and distribution of internal memos and external communications
• Accounting of expenses, receipts, and administration of travel expenses
• Creation and design of marketing collateral (brochures, flyers, digital posts)
• Management of agency’s social media pages (content creation, posting schedule, community engagement)
• Liaison with Orpi Paris GIE and Orpi France on information, policies, and procedures
• Coordination of internal staff schedules and resource allocation
• Assistance with reporting, data entry, and file management
• Implementation of initiatives to improve efficiency and client service
• Representation of the agency in client meetings, industry events, and community outreach
Required Skills:
- Strong organisational and time‑management skills
- Excellent written and verbal communication in French and English
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Experience managing calendars, travel, and expense reports
- Social media management and basic graphic design (Canva, Adobe Express, or similar)
- Ability to produce clean, professional marketing materials
- Proactive problem‑solving and initiative‑driven mindset
- Team player with strong interpersonal skills
- Confidentiality, reliability, and attention to detail
Required Education & Certifications:
- Diploma/degree in Business Administration, Real Estate, or a related field (preferred)
- No specific certifications required; training in real‑estate operations beneficial.