- Company Name
- Approach People Recruitment
- Job Title
- Executive Assistant du CEO - Bilingue anglais CDI
- Job Description
-
**Job Title:** Executive Assistant to CEO (Bilingual English)
**Role Summary:** Provide senior-level administrative support to the CEO, managing complex calendars, travel, executive meetings, board coordination, and internal communications. Serve as the primary liaison between leadership and staff, ensuring seamless operations and proactive problem‑solving.
**Expectations:**
- Work full‑time, Monday‑Friday, with up to two remote days per week.
- Operate independently, taking initiative and maintaining discretion with confidential material.
- Adapt to fast‑changing priorities and multi‑timezone schedules.
**Key Responsibilities:**
1. Manage CEO’s daily calendar, scheduling internal and external meetings across multiple time zones.
2. Coordinate domestic and international travel logistics, including visas, itineraries, and expense reporting.
3. Plan and execute team events, off‑sites, and strategic meetings.
4. Oversee routine team rituals, status updates, and communications.
5. Act as primary point of contact between leadership and team members.
6. Handle procurement, vendor management, and financial coordination for team activities.
7. Create and manage budgets for meetings, events, and travel.
8. Support board preparation and coordination activities.
9. Anticipate scheduling conflicts, recommend solutions, and mitigate operational challenges quickly.
10. Maintain confidentiality and uphold a professional, discreet demeanor at all times.
**Required Skills:**
- Minimum 10 years’ experience as an executive assistant in corporate or headquarters environments.
- Fluent in English (written and oral); French competence is a plus.
- Advanced calendar management platforms (Outlook, Google Calendar, Calendly, etc.).
- Proficiency in travel booking systems (Amadeus, Sabre, or similar).
- Budget creation, expense management, and financial coordination skills.
- Strong diplomatic and interpersonal skills; ability to engage stakeholders at all levels.
- Exceptional attention to detail, organizational, and multitasking abilities.
- Proactive mindset with initiative‑taking capability.
- Ability to thrive independently in a high‑pressure environment.
**Required Education & Certifications:**
- Bachelor’s degree in Business Administration, Organizational Studies, or related field preferred.
- No mandatory certifications, though experience with executive assistant or administrative coursework is advantageous.