Aston Carter

About the Company

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Learn more at astoncarter.com.

Listed Jobs

Company Name

Aston Carter

Job Title

Administrative Assistant

Job Description

Job Title: Administrative Assistant Role Summary: Provide comprehensive administrative support to the Urban Design team, ensuring seamless daily operations, project coordination, and efficient office management. Act as a key point of contact for internal and external stakeholders, facilitating communication and logistics. Expectations: - Deliver accurate scheduling, meeting coordination, and document preparation within stipulated deadlines. - Maintain high levels of organization, confidentiality, and professionalism. - Exhibit proactive problem‑solving, ownership of tasks, and adaptability to evolving priorities. Key Responsibilities: - Schedule and coordinate meetings, manage calendars for Directors and Leads. - Prepare, edit, and distribute memos, reports, proposals, presentations, and Excel spreadsheets. - Record meeting minutes, track action items, and follow up on project milestones using tools such as Microsoft Planner, Google Keep, or similar. - Perform data entry and file management in Vision and other databases; maintain project tracking systems. - Manage office supplies inventory, printer/plotter maintenance, and coordinate with IT and facility services. - Handle visitor reception, mail/parcel coordination, and building communications. - Organize food and logistics for meetings and events; support travel arrangements as a backup. - Liaise with HR, administrative staff, and contractors for onboarding materials and facility needs. - Assist with IT issue resolution and maintain operational equipment. Required Skills: - Proficient in MS Word, Excel, PowerPoint, and digital filing systems. - Strong written and verbal communication, excellent spelling/grammar. - Attention to detail, ability to manage multiple deadlines, and initiative. - Professional telephone etiquette, diplomatic and tactful interpersonal skills. Required Education & Certifications: - High School Diploma or equivalent (required). - Associate’s degree or equivalent combination of training and experience preferred.

Rochester, United states

Hybrid

Junior

08-02-2026

Company Name

Aston Carter

Job Title

Briefing Coordinator

Job Description

Job Title: Briefing Coordinator Role Summary: Serves as the primary liaison between event leadership and participants, preparing concise briefing materials, participant bios, and logistical support for a global economic summit. Maintains high-quality communications, ensures consistency across all documents, and coordinates with editorial, content, and events teams to align briefing content with summit themes. Expectations: Execute all briefings and correspondence with precision, meeting tight deadlines while managing multiple high‑profile relationships. Exhibit professional discretion and gravitas in all interactions. Respond promptly to internal collaboration tools and weekly stakeholder meetings. Key Responsibilities - Draft and edit participant biographies, aligning key connection points with session themes. - Create detailed briefing memos covering editorial topics, suggested questions, and logistical notes. - Ensure consistency in formatting and error‑free execution of all briefing materials. - Maintain timely, professional correspondence with speakers and attendees, managing confirmations and updates. - Collaborate cross‑functionally with editorial, content, and events teams. - Monitor and respond to team communications via Slack (9:00 am‑5:00 pm, Monday‑Friday). - Attend weekly status meetings and provide end‑of‑week email updates. Required Skills - Minimum 1 year experience in policy, research, executive support, or strategic communications. - Exceptional written communication; adept at crafting compelling invitations and executive briefs. - Strong organizational and time‑management skills; able to juggle multiple relationship streams in high‑volume settings. - Knowledge of major business and economic trends; ability to translate trends into briefing content. - Professional presence, gravitas, and confidentiality in executive interactions. Required Education & Certifications - Not specified. ---

Washington, United states

Hybrid

Fresher

12-02-2026

Company Name

Aston Carter

Job Title

Sales Representative

Job Description

**Job Title**: Sales Representative **Role Summary**: Drive growth of a new delivery partner program by prospecting, qualifying, and enrolling local businesses. Execute outbound field sales, manage CRM pipeline, and support recruitment events to build a robust partner network. **Expectations**: - Conduct door‑to‑door prospecting within a 2‑hour travel radius. - Maintain accurate sales activity records in Salesforce. - Meet or exceed targets for partner acquisition and referral generation. **Key Responsibilities**: - Visit prospective businesses, present program benefits, and secure interest. - Qualify leads and guide them through the partnership application process. - Input weekly Excel data into Salesforce and keep pipeline up to date. - Collaborate with Field Manager to plan and host recruitment events (lunch & learns, town halls). - Build relationships with local influencers such as chambers of commerce and economic development associations. - Drive referrals from community organizations. **Required Skills**: - 2+ years of outbound field sales or customer‑service experience. - Proficient in CRM usage, preferably Salesforce. - Strong prospecting, outbound calling, and sales management abilities. - Excellent verbal and written communication, customer‑service orientation. - High sense of urgency, attention to detail, and problem‑solving skills. - Tech‑savvy with competency in multiple software systems. **Required Education & Certifications**: - High school diploma or equivalent. - Salesforce certification or demonstrable Salesforce experience strongly preferred.

Medford, United states

Hybrid

Junior

15-02-2026

Company Name

Aston Carter

Job Title

Senior Billing Analyst

Job Description

Job title: Senior Billing Analyst Role Summary: Senior Billing Analyst responsible for high‑volume, multi‑entity invoice processing, ensuring accuracy and timeliness across 7 serviced companies. Works cross‑functionally with payroll and Concur teams to validate expenses and maintain billing integrity. Expactations: Deliver precise, complex invoicing (up to 50+ line items) for over 220 manual invoices monthly, support continuous improvement of billing workflows, and maintain detailed documentation and audit trails. Key Responsibilities • Process 220+ manual invoices each month for 7 companies. • Handle complex, multi‑line invoice structures (single to 50+ items). • Collaborate with payroll and Concur teams to validate billable expenses. • Distribute and balance billing workload within the team. • Track, organize, and preserve all supporting billing documentation. • Identify and resolve invoicing discrepancies with relevant groups. • Contribute to ongoing enhancement of billing processes and workflows. Required Skills • Advanced Excel proficiency (templates, formulas, data analysis). • Strong organizational and time‑management skills for high‑volume tasks. • Detail‑oriented with a commitment to accuracy. • Experience working cross‑functionally with payroll and expense‑management teams. • Ability to work efficiently in a manual billing environment. Required Education & Certifications • Bachelor’s degree in Accounting, Finance, or related field (or equivalent experience). • No mandatory certifications; experience with Microsoft Dynamics AX and multi‑entity billing structures is preferred.

Norwalk, United states

On site

Senior

16-02-2026