INSTINCT

About the Company

Our mission is to modernise the investment industry by making it accessible, intelligible and client centric. We deliver digital first solutions to simplify investor communication and redefine how investment managers engage with their clients. This is made possible by our investment communication platform that brings investment firms and their clients together across the entire client journey by delivering accurate data, consistent reporting and a superior client experience from one single platform.  We are changing how investment managers deliver information to their investors and how their investors interact with them and that information in a digital age. Headquartered in London, we have built long term partnerships with investment managers in the UK, Europe and North America.

Listed Jobs

Company Name

INSTINCT

Job Title

Administrative Assistant

Job Description

Job Title: Administrative Assistant Role Summary: Provide direct, high‑impact administrative and coordination support to the Chief Business Officer and CEO, managing calendars, travel, documentation, and day‑to‑day operations to keep leadership focused and operations efficient. Expectations: 0–2 years’ experience in operations, administration, or coordination; strong organisational skills; excellent attention to detail; proactive, adaptable, and able to manage multiple priorities in a fast‑paced startup environment. Key Responsibilities: - Schedule and coordinate meetings, travel, and executive calendars. - Prepare reports, presentations, and internal communications. - Track and process expenses, invoices, and budget monitoring. - Maintain accurate data and reporting within CRM and internal systems. - Oversee onboarding/off‑boarding processes and HR documentation. - Support company‑wide initiatives, event planning, and process improvement. - Manage organised digital filing systems and ensure smooth information flow. Required Skills: - Proficiency in Microsoft Office Suite, SharePoint, and Canva. - Familiarity with CRM tools (e.g., Salesforce) and general business processes. - Effective written and verbal communication; strong interpersonal teamwork skills. - Ability to use productivity and AI tools to streamline tasks. - Excellent organisational and multi‑tasking abilities; attention to detail. Required Education & Certifications: - Graduate with a bachelor’s degree (or equivalent) and 0–2 years of relevant experience. No specific certifications required.

London, United kingdom

Hybrid

Fresher

13-11-2025