- Company Name
- Unicef CHAD
- Job Title
- External&Internal VA, Operations Associate, GS-6, FT #103362 Rabat, Morocco - MENA
- Job Description
-
**Job Title**
Operations Associate, GS‑6
**Role Summary**
The Operations Associate supports the Operations Manager by executing complex administrative, budgetary, procurement, and logistical tasks within a UNICEF office. The role ensures efficient office operations, financial compliance, and effective communication with internal and external stakeholders, including fleet management and partner coordination.
**Expectations**
- Deliver accurate budget monitoring, financial reporting, and cost‑analysis to optimize operating costs.
- Maintain up‑to‑date project plans, workflow documents, and data for performance assessment.
- Facilitate procurement processes, contract management, and vendor relationships.
- Ensure timely and clear internal and external communications, calendar coordination, and meeting documentation.
- Organize events and logistics for capacity‑building activities, ensuring adherence to budget and schedule.
**Key Responsibilities**
- **Budget Monitoring** – Track expenditures, perform cost analyses, prepare VISION transactions for grant allotments, maintain records, and advise on fiscal decisions.
- **Project & Planning** – Develop work plans, update project management plans, monitor milestone compliance, and support data reporting for evaluation.
- **Procurement** – Guide managers on PCA/SSA procedures, process contracts, maintain vendor and consultant rosters, and ensure policy adherence.
- **Communications & Workflow** – Manage correspondence, emails, and calls; facilitate team communication; update intranet and filing systems.
- **Calendar & Meeting Management** – Maintain office calendar, arrange meetings, record minutes, and ensure accuracy.
- **Events & Logistics** – Plan capacity‑building events, coordinate with facilitators and caterers, manage participant logistics, prepare materials, and control event budgets.
- **Fleet Management** – Supervise UNICEF drivers, oversee fleet operations, and maintain driver records.
- **Stakeholder Engagement** – Build and sustain relationships with agencies, local authorities, and implementing partners.
**Required Skills**
- Strong analytical and problem‑solving abilities.
- Knowledge of budget monitoring tools and financial systems (e.g., VISION).
- Basic project management and procurement process understanding.
- Excellent written and verbal communication.
- Superior organizational and time‑management skills.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and digital filing/intranet systems.
- Ability to work independently and collaboratively across teams.
**Required Education & Certifications**
- Bachelor’s degree in Business Administration, Finance, Public Administration, or a related field.
- Minimum 3–5 years of relevant experience in operations, administration, budgeting, or procurement within an international or developmental context.
- Additional certifications in procurement, finance, or project management are advantageous.