- Company Name
- Govan Brown & Associates
- Job Title
- Project Management Assistant / Project Coordinator
- Job Description
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**Job Title**
Project Management Assistant / Project Coordinator
**Role Summary**
Provide comprehensive administrative and operational support to Project Managers and Site Supervisors throughout all construction phases – from tender to close‑out. Manage project documentation, data entry, procurement, accounting support, and stakeholder communication to ensure projects are delivered on schedule, within budget, and to quality standards.
**Expectations**
* Deliver timely and accurate project information to internal teams and external partners.
* Maintain high levels of organization and detail orientation in a fast‑paced environment.
* Safeguard project integrity by reviewing drawings, permits, and change orders for accuracy.
* Proactively identify and address issues, proposing effective solutions.
* Act as a liaison among clients, designers, subcontractors, and regulatory bodies.
**Key Responsibilities**
- Setup and update project data in the CMiC system.
- Prepare and track bid packages, subcontract contracts, RFIs, RFQs, and change orders.
- Review shop drawings and ensure scope alignment with schedules.
- Coordinate procurement and manage purchase orders and contractor invoicing.
- Facilitate budgeting, estimates, and account approvals for accounts payable processing.
- Organize close‑out documentation: warranties, manuals, final drawings, permits.
- Conduct site visits, join client and trade meetings, and report status to stakeholders.
- Maintain relationships with clients, designers, sub‑contractors, and regulators.
- Provide exceptional client, supplier, and stakeholder service with professionalism and urgency.
**Required Skills**
- Proficient reading and interpretation of construction drawings and documents.
- Strong knowledge of commercial construction lifecycle (startup through close‑out).
- Detail‑oriented, highly organized, and adept at multi‑tasking.
- Proactive problem solving, initiative, and self‑motivation.
- Excellent written and verbal communication; confident stakeholder engagement.
- Tech‑savvy: Microsoft Office suite; experience with project management software (CMiC preferred).
**Required Education & Certifications**
- Diploma or degree in Construction Management, Architecture, or Engineering.
- Minimum of 3 years related experience in commercial construction or interior fit‑up.
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