Trimark People Solutions

About the Company

Trimark People Solutions Inc. (Trimark) is a premier boutique professional services firm specializing in HR outsourcing, consulting, recruitment, and payroll services. We are unwavering in our dedication to helping organizations and people thrive. We live and breathe the business-partnership model. With our subscription-based recruitment services, you can access the expertise of an internal recruiter without the added employee burdens. We offer transparent, budget-friendly pricing, with no heavy commissions. It's a cost-effective and convenient solution for your recruitment needs. We know how complex the HR landscape is. Employment Law, Human Rights, Privacy, Worker’s Compensation, and HR compliance, our HR consultants can provide practical guidance and solutions and valuable insight on the day-to-day challenges faced by your business. HR technology partnerships are a gateway to streamline HR workflows and protect employee data. We pass on technical knowledge, offering system implementation, training and operational support. It's like having a dedicated HR team without the overhead costs. We're not just a service provider but a true business partner. Our core values are not just words but guiding principles. We believe in 'doing the right thing for the right reasons.' This commitment ensures dedicated client care, knowledge-sharing, practical problem-solving, focused execution, wellness, and a love for what we do. It's a promise we make to you, our potential clients. Let’s chat and see how we can best support you and your business! Offices in Vancouver BC, Abbotsford BC, Calgary AB, Edmonton, AB

Listed Jobs

Company Name

Trimark People Solutions

Job Title

Administrative Assistant (Full-Time | Perm)

Job Description

Job Title: Administrative Assistant Role Summary: Provide clerical support to licensed immigration consultants, managing document preparation, billing, client communication, and compliance with immigration procedures. Expactations: Highly organized and detail‑oriented professional with a dependable work ethic, capable of managing multiple tasks, maintaining strict confidentiality, meeting deadlines, and adapting to changing priorities. Key Responsibilities: - Assist consultants and office staff with day‑to‑day administrative tasks. - Prepare, format, and process retainer agreements and standard documents via approved templates. - Generate invoices, record payments, issue receipts, and maintain billing records. - Draft, proofread, and format correspondence, forms, and client‑facing documents. - Collect, organize, and maintain client information and documentation for file management. - Support preparation and completion of immigration application forms under consulting direction. - Create, update, and manage online client accounts and government portal submissions. - Monitor procedural updates and ensure compliance with record‑retention and confidentiality requirements. - Respond to inquiries (phone, email, in‑person) and route matters to appropriate personnel. - Schedule and coordinate client appointments, consultations, and follow‑ups. - Maintain manual and electronic filing systems and prepare routine administrative reports. Required Skills: - Proficiency in Microsoft Office (Word, Excel, Outlook). - Strong written and verbal communication. - Typing speed of ≥ 50 words per minute. - High attention to detail and accuracy. - Ability to manage changing priorities and meet deadlines. - Professional, dependable, and discreet handling of confidential information. - Capability to work independently and collaboratively. Required Education & Certifications: - Completion of secondary school. - Post‑secondary education in office administration or a related field is an asset (no mandatory certification).

Surrey, Canada

On site

25-01-2026