Skills

Communication Training Databases Recruitment

Job Specifications

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

Who We Are

NHS Ayrshire and Arran is one of 14 territorial NHS Boards within NHS Scotland.

In support of our core purpose of Working together to achieve the healthiest life possible for everyone in Ayrshire and Arran we are committed to a culture that is Caring, Safe, and Respectful. You will be required to work collaboratively in a safe, caring and respectful way.

To find out more about NHS Ayrshire and Arran please visit our website - NHS Ayrshire & Arran - Home (nhsaaa.net)

Position

An exciting opportunity has arisen for a Personal Assistant/Business Administrator based at University Hospital Crosshouse.

What You Will Do

You will be a core member of the Infection Prevention & Control Team (IPCT) assisting in the delivery of the work programme and provide a high level and comprehensive administrative service to both the IPCT and Director. You will facilitate a comprehensive administrative service to the Director and IPCT through diary management, minute taking and produce reports (e.g. policies, guidelines, NHS Board / Clinical Governance Reports), arrange meetings of relevant committees and complete associated administrative tasks to ensure the smooth delivery of each and actions completed as required.

In addition, you will develop, manage, maintain and complete databases which are necessary for the delivery of department work programmes supporting the IPCT (which includes audits, training and education attendance) and support all programmes/projects being managed by the Business Manager ensuring all administrative tasks are delivery timeously and succinctly

For further information on the role please click the link below to view the job description

Knowledge, Training And/or Experience Required To Do The Job

With an HND in administration, or equivalent administration or secretarial experience, you will have excellent communication skills, both written and verbal. You will be able to deal effectively with several simultaneous tasks and have the ability, commitment and judgement to ensure that actions are delivered within deadlines. Minimum typing speeds of 50 - 55wpm, minute taking experience as well as a sound working knowledge of Microsoft Office Packages is essential.

For further information on the requirements for the role please click the link below to view the person specification

Hours

37 hours per week

If you would like to find out more about the role, please contact Aniruddha Pandit, Business Manager - Infection Prevention and Control on 01563 825084 or aniruddha.pandit@aapct.scot.nhs.uk

Additional Information For Overseas Candidates

To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found within the attached Candidate Information Pack.

It is ESSENTIAL that you have checked that you either already have an appropriate right to work in the UK or that the post would be eligible to be sponsored BEFORE submitting your application form.

The Recruitment Team are unable to answer individual queries at application stage about this, please visit here for further information.

Additional Information For All Candidates

You should apply for this post by completing the application process on JobTrain.

DO NOT upload a CV as this will not be used for shortlisting purposes.
Posts close at midnight on the indicated date. Late applications will not be accepted.
For help to complete an application on JobTrain, please follow this link: https://www.careers.nhs.scot/how-to-apply/application-process/
To view our accessibility statement, please follow this link: https://www.eess.nhs.scot/jobtrain-accessibility-statement/
Please note that our correspondence method is by email, therefore please ensure you enter your email address accurately.
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Once you have submitted your application form you will be unable to make any amendments.
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About the Company

We pride ourselves on improving health and providing a comprehensive range of high quality, safe, effective and person-centred health services. Our values - Caring, Safe, Respectful Welcome to the official NHS Ayrshire & Arran LinkedIn page. This account will keep you updated on health matters and bring you trusted information and advice. Please note this is a moderated information site and is not a public forum. This site is moderated Monday to Friday between the hours of 9am and 5pm (excluding public holidays). It is ... Know more