Job Specifications
War Room Program Coordinator and Automator
Initial Length: 6 months with possibility of extension depending on performance and business need
Remote fine, however, candidates who are based near the offices in Santa Clara, CA, Bellevue, WA, Chicago, IL and New York, NY preferred
We’re looking for a high-performing War Room Program Coordinator, Facilitator & Workflow Automator to lead the operational transformation of our internal “War Room” initiative—a strategic program that accelerates high-value enterprise deals through structured, cross-functional collaboration.
This is not a traditional coordination role. We need someone who thrives in dynamic environments, can manage scheduling and communication across time zones, and—most importantly—can build AI-enabled workflows and automate manual processes. Your mission will be to evolve the program into a streamlined, self-reinforcing engine that scales with minimal friction.
Part Time – 20 hours per week
Responsibilities:
End-to-End Program Coordination
Manage intake flow: review deal submissions, qualify opportunities, and triage next steps
Schedule War Room sessions across global time zones (7 AM to 5 PM PST)
Adjust meetings, resolve conflicts, and actively communicate with participants via Slack/email
Coordinate across field sellers and internal stakeholders to ensure participation and prep
Attend meetings to ensure they run smoothly, next steps are captured / pointed out, etc.
Workflow Automation & AI Enablement
Design and implement automated workflows to streamline intake, scheduling, follow-up, and reporting
Integrate and manage AI transcription tools, CRM connectors, scheduling platforms, and Slack bots
Reduce manual overhead by developing repeatable systems for communication and task tracking
Session Support & Follow-Through
Ensure sessions are organized, recorded, and well-documented
Distribute post-session notes and AI-generated summaries
Launch dedicated Slack channels and track all follow-up actions through completion
Reporting & Analytics
Build and maintain dashboards and reports in Excel, Salesforce, and Tableau
Provide visibility into program performance (volume, conversion, impact)
Identify bottlenecks and surface insights to improve program strategy
Experience:
Minimum 2 - 4 years of professional experience
Strong program or project operations background, ideally in sales, GTM, or customer-facing environments
Proven ability to automate workflows using tools like Zapier, Make (Integromat), Salesforce Flows, or AI integrations
Advanced proficiency in Excel, Salesforce, and Tableau (or similar BI/reporting platforms)
Outstanding communication and coordination skills, especially in time-sensitive environments
Comfortable working independently, proactively solving problems, and continuously improving systems
Willingness to work flexibly across global time zones
About the Company
TPI Global started in 1998, providing technical professionals to businesses scrambling to fix the Y2K bug. We met those challenges head-on and established ourselves as an IT talent and services firm that could be counted upon.
Since then we've grown. We continue to connect employers with tough-to-find IT expertise and help technical professionals find jobs that match their career goals. Now we are doing the same with engineering, finance and accounting professionals from our Birmingham, Atlanta and Charlotte offices.
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