Skills

Communication Leadership Stakeholder Management Change Management Coaching Project Management

Job Specifications

Colindale- Scientific Campus

Job Summary

The Facilities Management Department is responsible for delivering high quality and cost effective Estates and Facilities management services across UK Health Security Agency (UKHSA) Colindale site and for providing suitable facilities for the delivery of the UK Health Security Agency operations and services, consistent with government policies.

The Facilities Management Team supports the Head of Site Services in the execution of his role and deliver the accommodation capital programme, proactively manage the FM services on the Colindale site, and ensure the smooth daily running of accommodation related contracts.

As Project Manager, you will lead/manage refurbishments revenue and capital works projects and facilities and engineering works on a day-to-day basis. You will be responsible for driving and overseeing the delivery of the capital and estates projects and works to ensure that the objectives are clearly defined, monitored and achieved within the agreed time, cost and quality constraints ensuring readiness for change.

As Project Manager, you will play a key role in contract and project governance and working with stakeholders, to ensure the agreed outputs are delivered to enable benefits to be realised. You will have effective leadership, interpersonal and communication skills

Job Description

Specific duties of the role may vary depending on the site and teams/functions.

Delivery

Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.

Project Management

Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.

Contractor Management

Supervision and coordination of Hard Services contractor activities.

Business Case

Coordinate development of Capital and Minor Works Business Cases.

Budget

Track delivery within budget.

Resources

Schedule / manage and deploy resources to deliver the project identifying skills where necessary. May work independently or with a team.

Benefits Realisation

Ensure benefits are identified, understood, measured, tracked and owned. Ensure appropriate Benefits Realisation Strategy is in place and monitor longer term delivery of benefits against the Business Case.

Stakeholder Management

Identify key stakeholders and develop and maintain effective relationships.

Risks & Issues

Identify and monitor project risks and issues. Develop mitigating actions and escalate as appropriate.

Governance

Provide key project reports and support effective governance and decision making.

Assurance

Support or set appropriate project assurance and engage with project reviews.

Change Management

Ensure effective Change Management processes are in place to agree and document changes to deliverables as agreed with stakeholders.

Guidance & Support

Seek appropriate support, guidance and coaching from the project community. Show commitment to personal development. Promote effective individual and team performance. Share and promote best practice and lessons learned to create a culture of learning and good practice that supports continuous improvement to optimise project delivery.

Project Performance & Controls

Develop Project and Planned Preventative Maintenance Plans and apply appropriate project principles to deliver stated objectives.

Identify and set appropriate Project Controls

Track and report delivery against milestones including the Building Management System.

Communication and Key Working Relationships

The post holder will develop effective working relationships and communicate regularly with a wide range of individuals, including internally: clinical and non-clinical staff, scientists, academics, corporate staff e.g. HR and Payroll, managers and Directors. External: NHS, Academic Institutions, other Civil Service Departments, public bodies, stakeholders and members of the public. This may include verbal face to face communication, including delivering presentations and by phone, email, correspondence, reports and briefings.

Specific duties of the role may vary depending on the site and teams/functions.

Delivery

Create and lead Planned Preventative Maintenance, Building Management Systems and projects to deliver the agreed outcomes within time, cost and quality constraints.

Project Management

Day to day management and effective leadership and management control of the project and the project team. Set project controls. Design the project structure appropriate to stage. Select and apply appropriate delivery methodologies. Manage effective transition between project phases.

Contractor Management

Supervision and coordination of Hard Services contractor activities.

Business Case

Coordinat

About the Company

The UK Health Security Agency (UKHSA) is an executive agency of the Department of Health and Social Care. The UK Health Security Agency (UKHSA) is responsible for planning, preventing and responding to external health threats, and providing intellectual, scientific and operational leadership at national and local level, as well as on the global stage. Know more