Skills

Communication Microsoft Excel Risk Management Monitoring Problem-solving Sales CRM Attention to detail Analytical Skills Process Improvement Recruitment

Job Specifications

The Role

The fundamental purpose of this crucial role is to ensure Skills Alliance operate with a compliant and commercially viable approach to all business activities.

The successful candidate will be responsible for the execution of the business’s legal compliance requirements and will be supporting with contractual matters relating to the company across our international offices.

A key responsibility is to ensure that every candidate is on-boarded compliantly with speed and precision prior to the start of their assignment. In addition, the successful Applicant will be responsible to ensure GDPR compliance across all businesses.

The Compliance Administrator will report directly to the Compliance and HR Director.

Responsibilities

Compliance Framework & Risk Management

Assist in developing and maintaining compliance protocols, processes and documentation for US, UK and Rest of World operations
Support the review of candidate engagement structures including PAYE, Umbrella and international contractor models
Conduct compliance checks to ensure correct worker classification and engagement models are applied in line with regulatory requirements

Candidate Onboarding & Assignment Compliance

Obtain and review contractor documentation prior to assignment confirmation
Verify right-to-work documentation and eligibility checks in accordance with regulatory requirements
Ensure all candidate documentation required for compliance purposes is obtained prior to the candidate start date
Liaise with candidates via email/phone to obtain outstanding documentation and resolve compliance queries
Ensure onboarding processes meet both internal standards and client contractual requirements
Support the sign-off of candidate compliance packs prior to assignment commencement
Liaise directly with our MSP point of contracts to ensure certificate of completion is delivered and approved for each candidate prior to assignment start

Compliance Monitoring & Auditing

Conduct regular CRM and compliance audits to ensure documentation accuracy, completeness and adherence to framework standards
Identify potential compliance risks and escalate where appropriate

Contractor Lifecycle management

Work closely with sales teams to ensure candidate extensions, assignment changes and off-boarding processes are completed compliantly
Maintain accurate compliance records throughout the contractor engagement life cycle including obtaining any expired documentation and IR35 audits

Data Protection & Governance

Support Data compliance across the business including data retention, subject access requests and right-to-be-forgotten requests
Ensure candidate data is managed and stored in accordance with internal policies and regulatory requirements

Process improvement

Support implementation of new compliance initiatives, systems and projects across the business

Skills/Experience Required

Degree educated with strong commercial awareness
Strong understanding of recruitment lifecycle processes within a staffing environment
Compliance knowledge of temp staffing in US and EU preferred
Experience of contractor compliance and administration
Proven history, balancing compliance and commercial approaches to business
Knowledge of global engagement processes for professional contractors
Experience using CRM systems (Mercury desirable)
Good understanding of contract principles and recruitment processes
Must be extremely organised, efficient and able to multi-task
Strong communication skills both written and verbal, including conflict management
Good analytical skills and attention to detail
A proven track record of proactive approaches to support process improvement and rolling out new projects
Excellent problem-solving skills
Familiarity with AI productivity tools such as Microsoft Copilot desirable
Competent in Microsoft office suite tools in particular Microsoft excel

About the Company

Skills Alliance is a leading specialist Global Life Science and STEM workforce solutions company. We work in partnership with our clients to provide best-in-class talent acquisition solutions. With locations across the US, UK and the EU, we have been providing global innovative and bespoke recruitment solutions for over 20 years that facilitate our clients need to hire exceptional talent quickly to meet their business goals. Specialist Markets Include: • Pharmaceutical & Biotechnology • Medical Devi... Know more