- Company Name
- National Football League (NFL)
- Job Title
- Hotels & Meetings Associate (External Staffing Agency)
- Job Description
-
Job Title: Hotels & Meetings Associate
Role Summary:
Support planning and execution of major football events by managing hotel contracts, reservations, and meeting logistics for ticket holders, teams, and VIPs across tentpole events and international games.
Expectations:
- Coordinate over 100 hotel contracts and 800+ attendee reservations for events such as the Super Bowl, Draft, Pro Bowl, and international games.
- Lead onsite event management for Owners and department meetings, including room block creation, credentialing, and registration.
- Work cross‑functionally with finance, operations, and event teams to reconcile budgets, update calendars, and ensure flawless execution under tight deadlines.
Key Responsibilities:
1. Negotiate and manage hotel contracts for Super Bowl and Draft bids (20,000 rooms) and other key events.
2. Administer supplier portal onboarding for all large‑scale event contracts.
3. Maintain and update event reservation systems (Meeting Evolution, Cvent, etc.) for 800+ attendees.
4. Coordinate logistics for the headquarter hotel: contract pm, room management, catering, signage, vendor liaison.
5. Source hotels via RFP platform, track proposals, and prepare meeting plans for current and future tentpole events.
6. Lead onsite meeting management: room block creation, client check‑in, credential distribution, registration.
7. Attend planning meetings to set goals and objectives, providing status updates to leadership.
8. Collaborate with finance for budget reconciliation and cost control.
9. Update special events calendar and track event budgets.
Required Skills:
- Advanced hotel contract negotiation and vendor management.
- Expertise in room block build, attrition mitigation, and function room costing.
- Proficiency with Microsoft Office (Excel, PowerPoint).
- Experience with Meeting Evolution, Cvent, or equivalent event registration platforms.
- Strong organizational, presentation, and written communication skills.
- Ability to manage multiple projects in a fast‑paced, high‑pressure environment.
- Leadership capability and teamwork across diverse functional groups.
- Proactive, self‑starter mindset with high energy and entrepreneurial spirit.
Required Education & Certifications:
- Bachelor’s degree (any discipline).
- Minimum 2 years of hotel or venue operations experience focused on room management and meeting planning.