Paragon Personnel Ltd

About the Company

For over 36 years, Paragon Personnel, a privately owned consultancy, has been one of London’s most established, boutique specialists in Executive Assistants and Business Support. Established in 1989, Paragon Personnel was founded by Tracy Sullivan, who continues to lead the company today with the same passion and commitment since its inception. Paragon have the strength of a loyal and closely-knit team of experienced Directors and specialist Consultants who share Tracy’s vision, most of whom have been with the company for over 10 years. Our clients range from world leading Investment Banks, global Financial Institutions, Private Equity firms, Insurance, corporate Blue Chip companies and boutique specialists. Paragon are proud of the fact that as a preferred supplier to several of the world’s leading global Investment Banks and Asset Management companies, we have achieved and retained the number one supplier position against other agencies, based on our consistent performance. Clients and candidates appreciate being in experienced hands, where personal service and long-term connections are forged, resulting in a great source of recommendations and long established client relationships.

Listed Jobs

Company Name

Paragon Personnel Ltd

Job Title

Executive Assistant

Job Description

**Job Title** Executive Assistant – Managing Directors & Investment Team (12‑month FTC) **Role Summary** Provide high‑level administrative support to multiple Managing Directors and the investment team of a global investment firm. Manage complex, multi‑time‑zone calendars, coordinate international travel, handle communications, and ensure seamless day‑to‑day operations. **Expectations** - Minimum 5 years’ experience as a Personal or Executive Assistant supporting senior leaders. - Proven ability to manage demanding, fast‑paced environments with precision and confidentiality. - Demonstrated experience in financial or professional services preferred. **Key Responsibilities** - Maintain and synchronize multiple global diaries, scheduling meetings across time zones. - Arrange domestic and international travel, including visa applications, itineraries, and accommodations. - Serve as primary point of contact for calls and messages, filtering and directing as appropriate. - Prepare, process, and reconcile expense reports. - Compile and format meeting materials, presentations, and reports. - Provide backup support for other assistants as needed. - Assist in planning and executing internal and external events. - Perform routine administrative tasks: document creation, printing, binding, scanning, and filing. **Required Skills** - Exceptional organizational and time‑management abilities. - Calm, adaptable, and resilient under pressure. - Strong attention to detail and accuracy. - Confident verbal and written communication. - Relationship‑building skills with internal and external stakeholders. - Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and calendar management tools; familiarity with expense and travel platforms. **Required Education & Certifications** - Bachelor’s degree or equivalent work experience preferred. - Relevant certifications (e.g., Certified Administrative Professional) advantageous but not mandatory.

London, United kingdom

Hybrid

Mid level

22-01-2026