Job Specifications
Position: Project Data Coordinator IV
Location: Remote- Must work in EST hours
Duration: 8+ Months, will be extended every 6 months.
Pay or Salary: 35-40/HR Only on W2
Must Haves:
Team Player
Customer Focused at all times
Good Organization Skills--ability to track vendors in Excel--ability to manipulate data in Excel--ability to build a dashboard with the data--V look Ups--Excel Proficiency--Very Proficient in Excel
Non Accounting--more of data manipulating
We're migrating third party vendors to a new remote connectivity process and need a highly organized Project Coordinator to drive vendor outreach, track progress, and keep leaders informed. You'll be the day to day coordinator who ensures vendors understand the change, complete required steps on time, and that all milestones are visible and reported across the program.
What You'll Do
Vendor Engagement & Communication
Build and maintain the vendor contact roster and communication plan.
Draft and send clear, professional vendor communications (emails, one pagers, FAQs, timelines).
Schedule and host vendor briefings; capture Q&A, decisions, and follow ups.
Track vendor readiness, testing, and cutover dates; escalate blockers promptly.
Project Coordination & Tracking
Own the migration tracker (Excel or Smartsheet): status by vendor, milestones, dependencies, and risks.
Maintain RAID logs (Risks, Assumptions, Issues, Decisions) and action item lists.
Coordinate meetings, agendas, notes, and next steps with internal teams (Network, Security, Identity, End User Services).
Reporting & Exec-Ready Deliverables
Produce weekly status reports with RAG status, metrics, and narratives for management.
Build concise, executive ready PowerPoint decks for directors/leadership.
Maintain a centralized source of truth (SharePoint/Teams) for artifacts, timelines, and reporting.
Quality, Compliance & Change
Ensure vendor changes align with security and compliance requirements (e.g., MFA, certificates, ZTNA/VPN standards).
Coordinate tickets/changes in ITSM tools (e.g., ServiceNow/Jira) as needed.
Document process updates and contribute to runbooks and handoffs for support teams.
What You'll Bring
* Experience: 3+ years in Project Coordination or migration-related coordination, ideally with third party/vendor programs.
* Communication: Outstanding verbal and written communication; comfortable presenting updates to managers and directors.
* Organization: Strong multitasking, prioritization, and follow through across many vendors and deadlines.
* Excel Expertise: Proficient with trackers, pivot tables, filters, conditional formatting; comfortable building dashboards and summaries.
* PowerPoint: Skilled at crafting clear, executive level status slides and storytelling.
* Tools: Proficiency with Microsoft 365 (Excel, PowerPoint, Outlook, Teams, SharePoint). Experience with ServiceNow, Jira, Smartsheet, Planner, or MS Project is a plus.
* Technical Familiarity (Preferred): Understanding of VDI and remote access concepts (VPN, ZTNA, MFA, certificates), network/security change processes.
* Education/Certs (Preferred): Bachelor's degree or equivalent experience; CAPM, ITIL, or similar certifications are a plus.
Work Conditions
* Remote, standard business hours (US Eastern).
* This position has no travel requirements.
* The ideal candidate would have their own computer and would be connecting to our VDI infrastructure to work.
Computer
Monitor (multi-monitors would be ideal)
Audio (headphone w/ microphone or speakers and microphone)
Computer camera for meetings desired, but not required.
About the Company
Welcome to Mastech Digital, a leading digital-first company that empowers global corporations through innovative digital transformation services. We specialize in analytics and AI-driven data modernization solutions and integrate them with our global expertise to source any digital and engineering technology skill set worldwide. Through a combination of people, processes, and technology, we help clients derive greater value from their digital transformation services programs.
We help organizations across various industries...
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