Job Specifications
About Genetix Biotherapeutics
At Genetix every role has meaning, every team member is respected. When you join Genetix Biotherapeutics, you're not just landing a new role, you become part of a company that's pursuing curative gene therapies to give patients and their families more and better days. We are doers, thinkers and collaborators who embrace and live by our values:
Persist for Purpose
Be Compassionate
Stay humble and curious
Keep it real
Celebrate (sm)all wins
Our innovation is rooted in the diversity of our teams and results are achieved through cooperation and the integration of multiple viewpoints. This is personal and we approach every challenge with radical care.
The Project Coordinator will support cross-functional teams in the EA support as well as procurement and contract processing and management. The role is critical in ensuring that timelines, deliverables, and communications are effectively managed across internal stakeholders and external partners.
Responsibilities
Executive & Administrative Support
Provide proactive executive administrative support including complex calendar management, scheduling, and coordination of internal and external meetings.
Manage domestic and international travel arrangements, ensuring efficient itineraries, compliance with company policy, and cost-effectiveness.
Prepare and process expense reports and reimbursements in accordance with company guidelines and deadlines.
Draft, edit, and format correspondence, presentations, and meeting materials.
Act as liaison between executives and internal/external stakeholders, always maintaining professionalism and discretion.
Cross-Functional Departmental Support (Tech Ops, Finance, HR)
Coordinate meetings, offsites, and events across the Technical Operations, Finance, and Human Resources teams.
Support project tracking, deliverables, and documentation to ensure timely execution of departmental initiatives.
Maintain and update shared departmental resources, databases, and project documentation.
Provide administrative support for cross-functional projects, helping align timelines, deliverables, and communication.
Procurement & Contract Processing
Support the end-to-end procurement process including vendor setup, purchase requisitions, and purchase order creation in the company's ERP system.
Track invoices and payments in coordination with Finance to ensure timely vendor payment and budget alignment.
Maintain contract tracking logs, monitor expiration dates, and facilitate contract renewals or extensions as needed.
Partner with Legal and Finance to ensure contracts are processed according to internal compliance and approval workflows.
Assist in vendor onboarding, ensuring completion of required documentation (NDAs, tax forms, compliance checks).
Operational Coordination & Process Improvement
Support implementation of process improvements to increase efficiency in scheduling, expense management, and procurement workflows.
Maintain high attention to detail and accuracy in data entry, documentation, and reporting.
Assist in developing and maintaining standard operating procedures (SOPs) for administrative, procurement, and travel processes.
Provide backup administrative coverage for other EAs or departments as needed.
Qualifications
Bachelor's degree
5+ years of experience in biotech, pharmaceutical or clinical research environment
Strong organizational and communication skills
Proficiency in MS Windows tools including Excel, Teams, SharePoint
Ability to manage multiple priorities in a fast-paced environment
Ability to synergize and support to maintain a positive culture within the team
Genetix is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics.