Job Specifications
This position is posted by Jobgether on behalf of a partner company. We are currently looking for a Project Assistant in Canada.
This role provides essential support to project teams, ensuring seamless operations and consistent delivery of high-quality project documentation and administrative services. The Project Assistant will collaborate with internal teams across multiple locations, manage communications, assist with proposals, reports, and project tracking tools, and contribute to overall project success. The position offers exposure to project management processes, opportunities to develop professional skills, and a chance to contribute to initiatives that positively impact communities. A strong focus on organization, attention to detail, and effective communication are key to thriving in this role. This is a hybrid position based in the Vancouver office, with flexibility to support remote work and cross-functional collaboration.
Accountabilities
Assist project teams with preparation, editing, formatting, and proofing of project documents, including reports, specifications, contracts, and spreadsheets
Support project tracking by updating appropriate software and maintaining client contact information
Attend project meetings, take and distribute minutes, and prepare agendas and documentation
Coordinate travel, accommodations, and meetings for project teams as required
Manage couriers, tender packages, drawings, and other project-related materials
Provide quality control to ensure adherence to corporate standards and procedures
Assist with project closeout, including finalizing project profiles and inputting data into project management systems
Support marketing and business development activities as needed
Answer inquiries from internal teams, clients, and the public, ensuring professional representation of the organization
Requirements
Certificate in Business Administration or a similar program preferred
Minimum of 2 years administrative or related experience
Proficiency with Microsoft Word, Excel, and other Office 365 tools; experience with project management software such as Deltek Vision, Panda Doc, or Vantagepoint is an asset
Strong organizational and time management skills, able to handle multiple tasks and deadlines efficiently
Effective communication and interpersonal skills, demonstrating professionalism and a collaborative mindset
Interest in engineering, project management, or related fields
Highly proactive, adaptable, and able to take on new responsibilities as needed
Benefits
Salary range: $43,000 - $53,000 annually
Hybrid work arrangement with flexibility for remote work
Paid time off and holidays
Health and wellness support
Professional development and training opportunities
Collaborative and inclusive workplace culture
Jobgether is a Talent Matching Platform that partners with companies worldwide to efficiently connect top talent with the right opportunities through AI-driven job matching.
When you apply, your profile goes through our AI-powered screening process designed to identify top talent efficiently and fairly.
Our AI evaluates your CV and LinkedIn profile thoroughly, analyzing your skills, experience, and achievements.
It compares your profile to the job's core requirements and past success factors to determine your match score.
Based on this analysis, we automatically shortlist the 3 candidates with the highest match to the role.
When necessary, our human team may perform an additional manual review to ensure no strong profile is missed.
The process is transparent, skills-based, and free of bias — focusing solely on your fit for the role.
Once the shortlist is completed, we share it directly with the company that owns the job opening. The final decision and next steps, such as interviews or additional assessments, are then made by their internal hiring team.
Thank you for your interest!
About the Company
Your future of work, like you've always dreamt it, is now possible with Jobgether !
The Covid crisis has accelerated its revolution but work, as we knew it, doesn't exist anymore.
Tomorrow, jobs will be hybrid, remote and asynchronous. Flexibility will be the norm.
Jobgether helps you find your next remote job, wherever you are.
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