Job Specifications
Deadline Date: Tuesday 6 January 2026
Requirement: Principal Assistant (Project Support - Outsourcing)
Location: Brussels, BE or The Hague, NL
Full Time On-Site: No
Time On-Site: 50%
Total Scope of the request (hours): 960
Required Start Date: 2 February 2026
End Contract Date: 31 December 2026
Required Security Clearance: NATO SECRET
Duties & Role:
Information management
Recommends remediation actions as required
Identifies risks around the use of information
Reports on the consolidated status of information controls to inform effective decision-making
Monitors the implementation of effective controls for internal delegation, audit and control relating to information and records management
Supports the implementation of information and records management policies and standard practice.
Portfolio, programme and project support
Supports programme or project control boards, project assurance teams and quality review meetings
Takes responsibility for the provision of support services to projects
Uses and recommends project control solutions for planning, scheduling and tracking projects
Sets up and provides detailed guidance on project management software, procedures, processes, tools and techniques
Provides basic guidance on individual project proposals
May provide a cross programme view on risk, change, quality, finance or configuration management
Stakeholder relationship management
Deals with problems and issues, managing resolutions, corrective actions, lessons learned, and the collection and dissemination of relevant information
Implements stakeholder engagement/communications plan
Collects and uses feedback from customers and stakeholders to help measure the effectiveness of stakeholder management
Helps develop and enhance customer and stakeholder relationships
Business administration
Assists the team/manager in ensuring they have the information needed to support ongoing team processes
Assists in planning for meetings
Sets up and provides detailed guidance on software, procedures, processes, tools and techniques for administration and workplace productivity
Liaises and organises across functions
Updates and maintains office policies and procedures
Preparing and internally coordinating price proposals and / or Type B Cost Estimates (TBCE), including Statements of Work (SOW), for release to agency customers. This will be done through coordination with the relevant Subject Matter Experts (SMEs);
Contributing as needed in project delivery: review project documents, site implementation, change management, risk & issue management etc
Preparing and maintaining project plans (including service now activities)
Assisting in resource allocations
Work with project managers on business intake management (start-ups, portfolio management, business planning)
Work with project managers on regular reports based on agency standard tools and service line specific tools
Act as project manager for small projects which includes all activities related to the PM function from project start-up to project closure
Create, maintain and administer project plans, as needed, on behalf of Project Managers;
Coordinate with Resource Managers in respect to availability of resources to undertake activities on projects;
Coordinate with Contracting Officers for any external contracts, including Invitations for Bid (IFBs) and Requests for Quotation (RFQs);
Monitoring project performance, and approving time from resources;
Confirming customer acceptance and closing of the projects, including Joint Final Acceptance and Inspection (JFAI) for NSIP;
Maintain project portals and document libraries;
Report on project status;
Change Implementation
Supports project managers in implementing changes to scope, resources, or timelines as needed
Ensures change management procedures are documented and executed in line with organizational policies
Resource Management
Assists in the effective planning and control of project resources
Ensures proper resource allocation and monitoring to meet project deadlines
Deputize for higher grade staff, if required;
Performs other duties as may be required
Specific Working Conditions: Working location can be Brussels or The Hague. IWC will have to travel for work related reasons between Brussels, BLA, Mons or TH.
Requirements
Skill, Knowledge & Experience:
The candidate must have a currently active NATO SECRET security clearance
Higher vocational Training in a relevant discipline with 5 years post related experience. Or, a secondary educational qualification with 3 years post related experience
Sound knowledge and experience in the use of Microsoft office automation package
Thorough knowledge of computer-based tools for project planning/control and resource management (like MS Project or Service Now);
Excellent command of spoken and written English, with a proven ability to communicate effectively orally and in writing;
Experience in roles requiring to take initiative and a flexible approach allow
About the Company
EMW was founded in 1995 by engineers and managers who formerly held senior positions in well known telecommunications and information technology companies to pursue their vision for this new company.
Our core business is providing information and communication technology services in the areas of planning, engineering and implementation; project and program management; systems integration; operations and maintenance; and training. Our competencies range over all aspects of inside and outside plant; feeder, access and inter-o...
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