Job Specifications
Central London, Borough (Hybrid)
Our Story
Worldwide Events is the parent company behind two highly successful event brands: M&I and Private Luxury Events, each serving distinct sectors of the global travel and events industry.
We bring people together and facilitate strong relationships, connecting people on a human level first, business second. We call this H2H connection, and it is at the heart of everything we do.
At Private Luxury Events, we're not just creating events, we create moments that connect, inspire, and redefine luxury travel. As pioneers in crafting extraordinary experiences, we've been uniting leaders and trend-setters in the travel and events industry for over 20 years in unforgettable destinations around the world. Our experiences are where innovation meets authenticity, and where the next generation of luxury travel connections begins.
We’re unveiling something extraordinary; a major new event designed for a new generation of travel leaders. More than an event, it’s a movement redefining how innovation, experience, and connection come together in the global travel space. To make this ambitious vision a reality, we're assembling a team of innovators and creative disruptors who are ready to make a monumental impact. If you're a driven professional with a passion for pioneering new frontiers and building something extraordinary from the ground up, this is your opportunity to join a team that's set to revolutionise the industry.
The Role
We are seeking an organised, proactive, and detail-oriented Sales Administrator to join our dedicated team supporting the launch of our new flagship luxury event at Private Luxury Events (PLE). This is an exciting opportunity to be part of a pioneering project within one of the most innovative and fast-evolving divisions of our business.
As Sales Administrator, you will provide essential administrative and operational support to the sales team, ensuring the smooth and efficient delivery of all sales activities. You will assist with lead management, data entry, contract processing, reporting, and communication between internal departments — helping to keep the team organised, informed, and focused on achieving commercial goals.
Working in close collaboration with the wider event and business development teams, you will play a key role in maintaining accurate sales records, supporting client communications, and contributing to the overall success of the event’s sales operations.
This role is ideal for someone with strong organisational skills, excellent attention to detail, and a proactive attitude. You’ll thrive in a fast-paced, collaborative environment, where precision and initiative make a tangible impact. It’s a fantastic opportunity for an ambitious professional looking to grow within a leading name in luxury travel events and be part of an exciting new chapter for the company.
Key Responsibilities
Sales and Administrative Support:
Provide day-to-day administrative support to the sales team, ensuring smooth coordination of sales processes and client communications.
Prepare sales documents, contracts, proposals, and invoices in line with company standards and procedures.
Manage incoming enquiries, distribute leads, and assist with follow-ups to support the team in achieving revenue targets.
Maintain and update sales records accurately within CRM systems, ensuring data integrity and up-to-date client information.
CRM and Reporting Management
Manage Salesforce and related platforms to track opportunities, pipeline progress, and key client interactions.
Generate regular sales performance reports, forecasts, and activity summaries for management review.
Support data analysis and reporting to help identify trends and areas for improvement in sales performance.
Communication and Coordination
Serve as a central point of contact between the sales team and other internal departments, including marketing, finance, and operations, to ensure alignment and information flow.
Assist with scheduling meetings, preparing agendas, and capturing action points to maintain effective communication within the team.
Coordinate materials and logistical needs for sales presentations, internal reviews, and partner meetings.
Event and Client Support
Support pre-event preparations by assisting with buyer and exhibitor communications, document collation, and database management.
Provide administrative assistance during event delivery, ensuring that all sales documentation and client information are accurate and up to date.
Help manage post-event follow-up activities, including data entry, reporting, and client communication.
Process and Efficiency
Identify and recommend improvements to streamline administrative and sales processes.
Ensure adherence to company policies, procedures, and brand standards in all documentation and communications.
Maintain a high level of professionalism and confidentiality when handling client and company information.
Requirements
You
About the Company
Our ethos has always been to put the human experience first. This mantra has powered some of the most respected events in the industry, inspiring thousands of luxury travel professionals around the world. We’ve been transforming travel networking since 2006, when we revolutionised the traditional tradeshow by balancing one-to-one meetings with shared networking experiences proven to build stronger business relationships. We’ve been evolving ever since, bringing innovation, creativity, and imagination to the format, content, ...
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