Job Specifications
Job ID: 60652
Job Category: Finance, Accounting & Purchasing
Division & Section: Housing Secretariat, Finance & Business Services
Work Location: Hybrid, Metro Hall, 55 John St, Toronto, ON M5V 0C4
Job Type & Duration: Full-time, Temporary Vacancy (12 months)
Salary Range: $123,833.00-$170,184.00, TM2346 and wage grade 8 (Hiring Zone: $138,311 – $149,959)
Shift Information: Monday to Friday, 35 hours per week
Affiliation: Non-Union
Qualified List will be established to fill select as applicable temporary positions.
Number of Positions Open: 1
Posting Period: 11-DEC-2025 to 09-JAN-2025
The Housing Secretariat works in partnership to strengthen and maintain the housing system so Torontonians have access to safe and affordable housing options that are right for them.
The Manager Finance & Administration will manage all financial, payroll and office administration functions for the Division including the development and implementation of the operating budget and plans for all service areas of the Division, monitoring and reporting on operating variances and financial performance, billings, collections, deposits, bank reconciliations, managing expenditures/revenues and implementing financial control mechanisms, developing operational and financial strategies and establishing policies/programs/procedures and their financial implications related to these functions.
Major Responsibilities
Leads a team of financial professionals. This entails managing, motivating, and training the unit's staff, ensuring effective teamwork, high standards of work quality and organizational performance, continuous learning and encouraging innovation in others.
Develops and implements detailed plans and recommends policies regarding program specific requirements.
Manages complex assignments from inception through to implementation while balancing multiple partner interests and competing priorities in a rapidly changing environment.
Supervises the day-to-day operation of all assigned staff including the scheduling, assigning, and reviewing of work. Authorizes and controls vacation and overtime requests.
Monitors and evaluates staff performance, approves salary increments and recommends disciplinary action when necessary.
Develops, recommends, and administers the annual operating budget for the division, liaising with Financial Planning Division as needed. Ensures that the division's expenditures are controlled and maintained within approved budget limitations.
Provides support to senior management by ensuring the division's short and long term financial and operational objectives are being met and the division's cost sharing relationship with the province and federal governments are safeguarded.
Manages the division's operating budget processes by instructing and providing guidance to divisional management and ensuring the division's financial requirements comply with corporate guidelines.
Provides direction to the division in all accounting and financial matters including accounting, purchasing and complement management, and ensures that the financial information system is understood and followed in all financial transactions and business practices.
Provides the division's senior management team and managers with financial reports and variance analysis.
Working with other city divisions, ensures the collection of division subsidy claims and sundry accounts receivable, the deposit of all funds received into bank accounts and the reconciliation of divisional bank accounts, maximizing revenues under applicable legislation.
Represents the division in dealings with the city, provincial and federal auditors with respect to the external audit of accounting systems and records, systems of internal control and fiscal year end procedures.
Responds to inquiries from members of Council, provincial and federal bodies, contracted agencies, internal and external auditors, and Corporate Finance.
Develops effective financial and internal control mechanisms for divisional programs to ensure expenditures comply with budgeted levels and coordinates the preparation of corporate variance reports related to the division's expenditures.
Prepares ad hoc financial reports for management and operational staff.
Directs, monitors, evaluates, and assists programs with appropriate recommendations regarding in-year expenditure and revenue performance, as compared to approved in-year budgets.
Manages and coordinates SAP training for the division and ensures training and access are provided to all appropriate staff.
Directs and performs special studies related to divisional budgeting for capital projects and operating requirements including performance indicators.
Prepares special reports on the feasibility of ongoing and proposed policies and programs in respect of expenditure, revenues, and management capabilities.
Directs the analysis of and verification of program costs and the identification of quantitative and qualitative factors inherent in the various servic
About the Company
The City of Toronto is committed to fostering a positive and progressive workplace culture, and strives to build a workforce that reflects the citizens it serves. We are committed to building a high performing public service, with strong and effective leaders to enable service excellence, through high engagement and healthy and safe workplaces.
Toronto is home to more than 2.9 million people whose diversity and experiences make this great city Canada's leading economic engine and one of the world's most diverse and livable...
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