- Company Name
- City of Toronto
- Job Title
- MANAGER FINANCE & ADMINISTRATION
- Job Description
-
**Job Title**
Manager – Finance & Administration
**Role Summary**
Lead and manage all financial, payroll, and administrative functions for the Housing Secretariat’s Finance & Business Services Division. Own the development, implementation, and monitoring of operating budgets, financial reporting, internal controls, and cross‑departmental compliance. Supervise a team of finance professionals, ensuring high‑quality work, continuous learning, and alignment with organizational goals.
**Expectations**
- Deliver accurate, timely financial information to senior leadership and external stakeholders.
- Ensure fiscal discipline by monitoring variances, controlling expenses, and safeguarding cost‑sharing agreements with government partners.
- Foster a collaborative, performance‑driven team environment.
- Apply best practices in accounting, budgeting, and internal control in a dynamic, regulatory‑heavy environment.
**Key Responsibilities**
1. **Team Leadership** – Recruit, train, supervise, and evaluate staff; manage schedules, vacation, overtime, and performance appraisals.
2. **Budget Management** – Develop annual operating budgets, coordinate with the Financial Planning Division, monitor expenditures, and provide variance analysis to senior management.
3. **Financial Operations** – Oversee day‑to‑day financial activities: payroll, billings, collections, deposits, bank reconciliations, purchasing, and records maintenance.
4. **Reporting & Analysis** – Produce monthly, quarterly, and ad‑hoc financial reports; conduct trend and variance analyses; present findings to division managers and the senior management team.
5. **Internal Controls & Compliance** – Establish and enforce policies, procedures, and internal control mechanisms for all financial processes, ensuring adherence to corporate guidelines and legislations.
6. **Audit & External Relations** – Coordinate with internal and external auditors, represent the division in audit engagements, and respond to inquiries from government bodies, council members, and contracted agencies.
7. **Strategic Planning** – Advise on financial feasibility and sustainability of programs, capital projects, and policy changes; support long‑term financial and operational objectives.
8. **Systems Management** – Lead SAP training and optimization for the division; ensure accurate use of financial systems and alignment with business practices.
**Required Skills**
- Strong financial leadership and people‑management capabilities.
- Expertise in budgeting, accounting, payroll, and financial reporting.
- Proficiency with SAP (or equivalent ERP) and advanced Excel skills.
- Solid understanding of internal controls, audit processes, and government procurement regulations.
- Excellent analytical, problem‑solving, and project‑management skills.
- Effective communication and stakeholder‑management abilities.
**Required Education & Certifications**
- Bachelor’s degree in Finance, Accounting, Business Administration, or related field (master’s preferred).
- Certified Public Accountant (CPA), Certified Management Accountant (CMA) or equivalent certification highly desirable.
- Minimum 7–10 years progressive finance experience, including senior budgeting and financial control roles.