Skills

Communication Sales Research Attention to detail Databases Organization Marketing

Job Specifications

Overview

CGC is a global brand building communications agency, spanning brand communications, Influencer marketing and talent representation. CGC represents the leading power brands within the beauty industry. CGC has offices in London, New York and LA. Also a partnership in the Middle East with BFore communications.

CGC NYC is looking for a dynamic Office Manager/ Executive Assistant to President working closely with our senior team, the role will need to cultivate key organization skills, media and influencer relationships and ultimately work to drive sales, and maximize business performance for clients and the CGC team.

Responsibilities

Admin & IT support, including diary management, virtual meetings
Managing President’s emails, organizing and responding where required
Personal diary / holidays and general duties where required.
Drafting documents, reports and research for client and new business presentations.
Carrying out background research and presenting findings.
Efficiently and politely dealing with new business enquiries
Dealing with clients on scheduling meetings
Coordinating/booking travel, arranging accommodation/ agendas for founder,and clients where necessary.
Keeping databases and address books up to date and organised
Making appointments, reservations, organising meetings, setting up equipment etc.
Management and supply of company technology (computers, phone etc.) and overseeing any issues and coordination with third party IT Services to find resolutions and solutions.
Devising and maintaining office systems, including data management and filing, working with google drive.
Organise the office layout and maintain supplies of stationery and necessary equipment.
Actioning contracts & agreements for new clients dealing with legal where required
Supporting the team with specific projects and research i.e. new business proposals.
Deal with landlord on office requirements, keeping in mind common parts and service charge, and all required payments.
Managing all paperwork related to the office.
Maintaining Health and Safety standards and policies across the company, liaising with the Landlord and building management company.
Support HR Partner on employee contracts, onboarding and exit support for staff and other HR duties where applicable.
Manage inventory and office stock
Support teams to facilitate product send outs to press and product mailers to press and influencers for activations and product launches
Assist team on all aspects of daily business where necessary
Attend and support at events where necessary
Able to represent the agency in a professional way

Required Experience / Competencies:

Personable and professional client service and media relations
Experience of collating and analyzing information to determine success and insights
Exceptional communication skills – written and verbal
Creative, proactive, and with the ability to employ initiative
Highly organized, with good attention to detail
Self-motivated, deadline focused
Budget conscious
Proficiency in Word, Excel and PowerPoint – Experience of working with analytical tools
Enthusiastic team player, helpful, can do attitude
1-2 years previous experience
Similar Experience in the fashion, beauty lifestyle industry preferable

Benefits:

Health Insurance
Expansive holiday allowance (with Christmas/New Year off)
401K Plan
Summer Friday’s