Job Specifications
Senior Special Advisor, Information Management - Contract - 18723
About The Opportunity
A Public Sector client is seeking a seasoned Senior Special Advisor to support the Information Management Implementation and Oversight (IMIO) unit in mapping, analyzing, and optimizing Information Management related business processes. This engagement supports a broader digital transformation initiative focused on governance, automation, and digital stewardship within a federal defence environment. The successful resource will translate policy, governance, and technical requirements into practical, repeatable workflows embedded within operational systems, training, and tools.
Duties include but are not limited to:
Map existing IM processes, identify bottlenecks, and design streamlined workflows
Document governance models, decision points, and escalation paths
Align processes with digital strategy, security requirements, and records management best practices
Collaborate with technical teams to ensure process changes are supported in IM tools
Initial Assessment and Planning
Review existing IMIO business processes, documentation, and workflows
Conduct a gap analysis against TBS and CDS/DM directives and IM Forum priorities
Identify pain points, inefficiencies, and areas of cultural friction
Define project scope, objectives, success criteria, and deliverables
Develop a detailed work plan with timelines, milestones, and resource needs
Establish alignment with the IM Work Plan and DKIM operational context
Options Analysis
Identify and evaluate potential process optimization and automation approaches
Compare current-state vs. future-state workflows using business process modeling techniques
Assess each option for feasibility, compliance, scalability, and user impact
Document governance, policy, and technical implications of each option
Recommend preferred options based on strategic fit and operational value
Ensure alignment with Microsoft 365 capabilities and IMIO toolsets
Stakeholder Engagement
Identify key stakeholders within IMIO and relevant DKIM units
Conduct interviews, workshops, and consultations to gather insights and validate findings
Facilitate collaboration between business, policy, and technical teams
Ensure stakeholder needs and priorities are reflected in process designs
Build consensus and secure buy-in for proposed changes
Maintain clear and consistent communication throughout the engagement
Strategic Roadmap Development
Develop a phased roadmap for implementing optimized IMIO processes
Align roadmap with TBS Policy on Service and Digital and CDS/DM directives
Define key activities, deliverables, timelines, and dependencies
Include change management, training, and adoption strategies
Ensure roadmap supports governance reform, guidance publication, and process optimization
Present roadmap for review and endorsement by IMIO leadership
Solutions Development
Design and document optimized workflows using M365 tools (e.g., Power Automate, SharePoint)
Collaborate with technical teams to configure and test automation solutions
Ensure solutions meet security, records management, and governance requirements
Develop supporting materials such as SOPs, user guides, and training content
Pilot solutions with IMIO teams and refine based on feedback
Support integration into operational environments and ongoing maintenance
Briefings and Reporting
Prepare briefing decks, summaries, and visualizations for IMIO leadership
Communicate key findings, recommendations, and progress updates
Highlight alignment with GC policies, IM Forum priorities, and strategic outcomes
Present roadmap, options analysis, and stakeholder insights
Facilitate decision-making and secure executive sponsorship
Provide final report and transition documentation upon project completion
About You
The successful candidate will have the following:
Certificate, diploma or degree in a relevant field from a recognized post-secondary institution, or an acceptable combination of education, training and experience
Minimum five years of experience within the last ten years conducting strategic Information Management analysis in a federal government environment
Minimum three years of experience working with Microsoft 365, including SharePoint Online, MS Teams, Power Automate, and related sub-features
English Essential (advanced oral, written, and comprehension)
Reliability Status (or eligibility to obtain)
About the Job
Duration: January 12, 2026 to December 11, 2026 (48 weeks)
Location: Westend Ottawa
Work Environment: Onsite
LROGOV
How To Apply
Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You may also apply by submitting your résumé directly to govcontracts@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter and quote job 18723.
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