Job Specifications
About The Opportunity
The Public Sector client is seeking a Senior Special Advisor to support enterprise digital transformation initiatives within the Department of National Defence. This role focuses on the modernization of high-priority programs through the design and implementation of integrated, automated, and user-centric digital solutions leveraging Microsoft 365, SharePoint Online, and Power Platform.
The successful candidate will play a key role in replacing manual and email-based processes with scalable digital workflows that improve operational efficiency, enhance data visibility, and support compliance with Government of Canada digital and information management policies.
Duties include but are not limited to:
Replace generic email-based intake and tracking with a SharePoint- and Power Platform-enabled workflow, enabling self-service submissions, automated routing, and real-time status visibility
Identify paper-based processes, design SPO-based official records solutions, and accelerate adoption through targeted automation and permissions structures
Build automated, Power BI-enabled dashboards that consolidate reporting data for senior leaders and the L1 IMO community, simplifying reporting and enabling cross-organization visibility
Collaborate with program owners, IMOs, and technical teams to ensure solutions meet compliance, governance, and operational needs
Initial Assessment and Planning
Conduct a comprehensive review of existing processes within Open Government, Defence Digitization, and IM Program Health Reporting
Identify pain points, inefficiencies, and opportunities for automation and digitization
Assess current usage and capabilities of Microsoft 365, SharePoint Online, and Power Platform within DKIM
Map existing workflows and data flows to establish a baseline for transformation
Align assessment outcomes with the Defence Digitization Strategy and TBS Digital Standards
Develop a project charter outlining scope, objectives, timelines, and resource requirements
Options Analysis
Identify and evaluate potential digital solutions using M365, SPO, and Power Platform
Compare solution options based on scalability, user experience, compliance, and integration potential
Conduct risk assessments for each option, including data security, change management, and governance implications
Recommend preferred solutions for each transformation stream, supported by rationale and alignment with federal digital policy
Document findings in an options analysis report for stakeholder review
Stakeholder Engagement
Identify key stakeholders across program areas, including IMOs, program owners, technical teams, and senior leadership
Facilitate workshops and consultations to gather user requirements and validate pain points
Ensure stakeholder input is incorporated into solution design and prioritization
Communicate the strategic value of transformation initiatives in the context of departmental and government-wide mandates
Establish feedback loops to support iterative development and continuous improvement
Strategic Roadmap Development
Develop a phased implementation roadmap for each transformation stream
Define milestones, dependencies, and resource allocations across short-, medium-, and long-term horizons
Align roadmap with DKIM’s IM Forum Work Plan and Defence Digitization timelines
Incorporate change management, training, and adoption strategies into the roadmap
Ensure roadmap supports compliance with the TBS Policy on Service and Digital, including accessibility and user-centric design
Solutions Development
Design and build automated workflows using Power Automate, SharePoint Online, and Power Apps
Develop Power BI dashboards for IM Program Health Reporting with real-time data integration
Configure permissions, metadata, and governance structures to support official records management
Test and validate solutions with end-users to ensure functionality, usability, and compliance
Provide documentation, training materials, and support for deployment and adoption
Executive Briefings
Prepare briefing materials summarizing progress, risks, and strategic alignment
Deliver regular updates to senior leadership on transformation outcomes and impact
Highlight contributions to Defence Digitization Strategy and TBS digital policy compliance
Present metrics and dashboards demonstrating improved efficiency, transparency, and user experience
Recommend next steps and future opportunities for scaling digital transformation across DKIM
About You
The successful candidate will have the following:
Certificate, diploma or degree in a relevant field from a recognized post-secondary institution, or an acceptable combination of education, training and experience
Minimum five years of experience within the last ten years conducting strategic IM analysis in a federal government context
Minimum three years of experience in business process analysis and or program design
Minimum three years of experience using Microsoft
About the Company
At LRO Staffing, relationships matter. We know that long-lasting relationships are based on trust and respect. It's how we do business. Furthermore, It's the reason our clients and candidates continue to include us in their plans, careers, and refer others without hesitation.
We are a leading, full service search & staffing agency that specializes in the recruitment and placement of permanent, contract and temporary positions.
Our actions speak louder than words. As recruitment professionals, we have assembled a team of ...
Know more