Job Specifications
Role Overview
JOB DESCRIPTION
We are seeking a highly organized and proactive Executive Assistant to provide direct support to the President of Fanatics Brands and the Senior Vice President of Product Creation and Development Head. This role is based in our Tampa, Florida office and requires close collaboration with the President’s leadership team. This is a dynamic, high-impact role suited for someone who thrives in a fast-paced environment, excels at multitasking, and handles sensitive information with absolute discretion. The ideal candidate is a strong communicator, a natural problem-solver, and a true extension of the leaders they support.
How You Will Make An Impact
Executive & Administrative Support
Manage day-to-day calendars, appointments, and priorities for the President and SVP
Proactively schedule meetings, prepare agendas, and ensure leaders are equipped with necessary materials
Monitor and organize emails, calls, approvals, and key communications as appropriate
Book complex travel arrangements and manage detailed itineraries
Support expense reporting, procurement, and budget tracking where applicable
Act as a liaison between the executives and their direct reports, key partners, and internal stakeholders
Handle confidential information with professionalism and care
Calendar & Time Management
Serve as gatekeeper and time strategist—build in breaks, prep time, and prioritize high-impact meetings
Schedule key cross-functional meetings with internal teams and external partners across time zones
Coordinate logistics for all in-person and virtual engagements including A/V, catering, and briefing materials
Track and manage upcoming deadlines, key business initiatives, and time-sensitive deliverables
Confidently make adjustments to schedules and help leaders stay ahead of their commitments
Project & Event Coordination
Assist in planning and executing leadership summits, town halls, offsites, and team-building events
Support preparation of presentations and reports for internal and external meetings
Collaborate with HR and other departments on people and culture initiatives such as workshops and team onboarding
Experience
WHAT YOU BRING TO THE TEAM:
5+ years in an Executive Assistant or high-level administrative role, ideally supporting multiple senior leaders
Skills
Mastery of calendar and travel management
Excellent written and verbal communication
Strong proficiency in Microsoft Office, SAP Concur, Zoom, Slack and Google Workspace tools
Sharp attention to detail and strong judgment
Ability to work independently and prioritize with minimal guidance
Mindset
Discreet, dependable, and emotionally intelligent
Resourceful, solutions-oriented, and always one step ahead
Calm under pressure and adaptable to fast-changing needs
Where You'll Work And What's Required
This is an in-office role based in Tampa, FL (on-site). Occasional flexibility to travel or work extended hours may be required.
What's In It For You
Culture: Join a team where you're surrounded by top-tier talent, driven by a shared passion to relentlessly enhance the fan experience. With a focus on collaboration, support, and continuous development, you’ll be empowered to help shape a our culture that celebrates both individual and team successes.
Benefits: We provide a wide range of health, financial, legal, and development assistance, including wellness programs with fitness and weight management partners, paid maternity paternity leave, and infertility treatment. Additionally, we offer flexible time off to help you recharge, along with a competitive 401k plan to support your financial future. At Fanatics, we’re dedicated to supporting you in all aspects of work and life.
About the Company
Fanatics is a leading global digital sports platform. We ignite the passions of global sports fans and maximize the presence and reach for our hundreds of sports partners globally by offering products and services across Fanatics Commerce, Fanatics Collectibles, and Fanatics Betting & Gaming, allowing sports fans to Buy, Collect, and Bet. Through the Fanatics platform, sports fans can buy licensed fan gear, jerseys, lifestyle and streetwear products, headwear, and hardgoods; collect physical and digital trading cards, sports...
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