Job Specifications
Industry & Sector: Entertainment — Live Events & Talent Management. High-volume, fast-paced digital operations that support production, contracts, and creative assets across remote teams. This role supports distributed event production, talent records, contracts, and marketing collateral in a secure, cloud-first environment.
Primary Title: Remote Records Clerk
Role & Responsibilities
Maintain and organize digital records: create consistent folder structures, apply naming conventions, and enforce version control across cloud repositories.
Ingest, scan, and index incoming documents (contracts, talent releases, invoices, creative assets) into the Document Management System with accurate metadata tagging.
Perform accurate data entry and quality checks to ensure document completeness, correct indexing, and retrievability on demand.
Use OCR and PDF tools to convert, clean, and optimize scanned documents for search and archival purposes.
Manage retention and archival workflows: mark records for retention, flag for deletion or transfer per policy, and prepare records for secure sharing with stakeholders.
Collaborate with production, legal, and finance teams to fulfill document requests, support audits, and respond to ad-hoc records inquiries.
Skills & Qualifications
Must-Have
Proven experience with cloud storage and collaboration platforms (Google Drive, Microsoft SharePoint, or Box).
Hands-on use of Document Management Systems and digital filing best practices.
Proficiency with PDF tooling and OCR workflows (e.g., Adobe Acrobat Pro, ABBYY or equivalent).
Strong data entry accuracy and familiarity with MS Excel (filters, sorting, basic formulas).
Experience with document scanning, indexing, and metadata tagging for quick retrieval.
Understanding of records retention, version control, and basic compliance practices.
Preferred
Prior experience supporting entertainment, media, or event-production teams.
Familiarity with specialized DMS platforms (e.g., DocuWare, Laserfiche) or workflow automation tools.
Experience handling contracts, talent releases, or financial documentation in a corporate setting.
Benefits & Culture Highlights
Fully remote role with flexible hours to support global production schedules.
Opportunity to work cross-functionally with creative, legal, and finance teams in a dynamic entertainment environment.
Lean, collaborative team that values accuracy, process improvements, and digital-first record keeping.
This remote Records Clerk opportunity is keyword-optimized for searches like "remote file clerk," "records clerk remote," "document management specialist," and "digital file clerk." We seek a detail-focused, tech-savvy organizer who can standardize digital records and enable fast, reliable access for distributed stakeholders in the entertainment sector.
Skills: google drive,document management systems,optical character recognition
About the Company
Founded in 2001, ANDY worked its way from a one truck operation, to one of the largest Canada/USA carriers. From 16 tractors in 2008 to over 300 trucks, 900 trailers, and 450 employees today, ANDY has managed to grow at a dazzling pace. Ranked in the GROWTH 500 of Canada’s Fastest-Growing Companies from 2014 to 2019, our goal is to provide efficient transport solutions across North America. With a combination of North American and European experience and expertise in the field, we can handle many different types of transport...
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