Skills

Communication Microsoft Excel Monitoring Resource Allocation Sales Accounting

Job Specifications

**This is for an active hiring need on behalf of one of our clients. This will be a long term contract, in office 2-3 days a week downtown Toronto.

We are seeking a detail-oriented professional for an entry-level Project Controls & Financial Coordinator role. This position is ideal for someone with 1–2 years of experience who has a foundational understanding of the Purchase Order (PO) lifecycle, budget tracking, and financial reporting. You will support large-scale projects by ensuring vendor costs are accurate, workflows are efficient, and financial data is compliant with company protocols.

Key Responsibilities

Financial Controls & PO Management

PO Administration: Maintain and update Purchase Order summary reports, ensuring all expenditures are tracked accurately against project budgets.
Workflow Automation: Use Excel to streamline financial reporting processes and reduce manual data entry time.
Proposal Support: Assist in the financial evaluation of vendor RFPs (Requests for Proposals) to ensure alignment with approved funding and budget thresholds.
Audit & Compliance: Monitor financial data for potential overruns and flag discrepancies to project leads to ensure compliance with internal controls.
Asset Reporting: Assist with the "In-Service" reporting process for equipment and assets to ensure accurate accounting and financial records.

Financial Planning & Analysis

Forecasting Support: Contribute to the preparation of long-term cost forecasts and project business plans.
Variance Analysis: Track and reconcile differences between actual spend and budgeted amounts, providing updates on project financial health.
Trend Monitoring: Report on key financial drivers such as inflation impacts, overtime costs, and resource allocation.

Operations & Logistics Coordination

Inventory & Demand: Analyze sales and inventory data to help optimize product allocation and demand forecasting.
Stakeholder Coordination: Act as a bridge between finance, distribution, and project teams to resolve logistical challenges and ensure deliverables stay on schedule.

Qualifications & Skills

Experience: 1–2 years of experience in a financial, project controls, or operational support role (internship experience is highly valued).
Technical Proficiency: Strong Microsoft Excel skills (VLOOKUPs, Pivot Tables) are essential for automating reports.
Analytical Mindset: Ability to identify errors in financial data and propose solutions to keep projects on budget.
Communication: Comfortable engaging with project managers and vendors to resolve gaps in financial reporting or PO processing.
Education: Degree or Diploma in Finance, Accounting, Business, or a related field.

About the Company

As the Canadian leader in recruitment and HR, and one of Canada's best places to work, we have a uniquely human approach to work. We deliver HR innovation with human interaction at its core. At the unique intersection of technology and humanity, we deliver data-driven insights coupled with a people-first experience that is inherently human. Human Forward. Learn more at www.randstad.ca. Know more