Job Specifications
March Networks is proud to be recognized as one of Ottawa's Best Places to Work.
At March Networks, our goal is to create a positive working environment where all of our employees can thrive. When you join our team, you will enjoy flexibility and support for a healthy work-life balance, as well as the professional development opportunities needed to advance your career. You will be part of a growing global technology company that encourages teamwork and innovation, and where friendships are forged with colleagues all over the world. At March Networks, we value your hard work, creativity and your passionate desire to deliver only the best to our customers, partners and each other.
Position Summary
The Administrative Assistant provides high quality administrative and operational support to the senior leadership team, ensuring smooth day-to-day operations. The ideal candidate is highly organized, detail oriented, discrete, and able to manage multiple priorities in a fast-paced environment.
This role is best suited for a self-starter who is looking to be part of a dynamic team and who appreciates a diverse, collaborative work environment.
Key Responsibilities & Tasks:
Office & Administrative Management
Organize and maintain files (electronic and paper)
Prepare, submit and reconcile expense reports, using Nexonia, ensuring accuracy, completeness and timely submission
Coordinate logistics for events, board meetings, or team offsites
Take minutes, track follow-ups, and ensure timely completion of action items
Provide general administrative support to executives and teams as required
Communication & Liaison
Serve as a point of contact for internal and external stakeholders
Draft and edit correspondence, reports, and official documents
Coordinate communication between departments
Project & Task Management
Support special projects, ensuring timelines and deliverables are met
Conduct research, gather data, and prepare reports
Assist with the collection, tracking and organization of ESG related data and documentation
Track deadlines and manage priorities
Confidentiality & Professionalism
Handle sensitive information with discretion and maintain confidentiality
Represent the senior leadership team with professionalism in all interactions
Skills & Qualifications
Proven experience as an Administrative Assistant, or similar role
Strong organizational and time-management skills with attention to detail
Proven experience with expense reports and using expense reporting tools
Excellent verbal and written communication skills
Proficiency in Microsoft Office/Google Workspace and scheduling tools
Ability to multitask, prioritize, and work independently
Discretion and professionalism in handling confidential information
The role is structured as a five-day workweek (Monday - Friday) with four days required in-office presence.
March Networks is an equal opportunity employer and supports a diverse workforce.
Accommodations are available upon request for candidates taking part in all aspects of the selection process. Applicants can make their accommodation needs known to us in their application.
Please note March Networks uses AI as part of the recruitment process.
Hiring salary range for this position is between $63,000 - $68,000. This is an existing vacancy with one opening.
About the Company
March Networks works with some of the world’s largest banks and retailers, delivering secure, cloud-based intelligent video solutions, enhancing security, operational efficiency, and profitability through real-time business insights. Through advanced integrations like point-of-sale (POS) systems and ATMs, we go beyond traditional video surveillance, empowering businesses of all sizes to utilize video and AI analytics to drive growth and enhance the customer experience – providing cross-functional insights. With decades of ex...
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