Job Specifications
Position Title: Coordinator, Education & Meetings
Location: Washington, DC (Hybrid Remote – Tuesday through Thursday onsite)
Clearance Requirements: None (U.S. Citizen or Green Card holder required)
Position Status: Full Time / Direct Hire
Pay Rate: $55,000 – $65,000 (commensurate with experience)
Position Description: Be the essential support hub for two high-performing teams shaping education and major industry events. As Coordinator, Education & Meetings, you will provide critical administrative, operational, and logistical support to the Education and Convention & Meetings departments, ensuring seamless execution of programs, meetings, conferences, and member services.
This is an outstanding opportunity for a highly organized, proactive professional who thrives in a collaborative, fast-paced environment and enjoys being the go-to person who keeps everything running smoothly. You’ll work closely with executive leadership and cross-functional teams while contributing to meaningful initiatives that advance the electrical contracting industry. Some travel may be required to support events and meetings.
Key Responsibilities:
Provide comprehensive administrative support to executive directors, including complex scheduling, expense report processing, meeting notes, and general office coordination
Assist with departmental budget monitoring, invoice processing, payment submissions, and preparation of financial and program reports
Support in-person and virtual meetings and events hosted at the NECA office and other locations
Maintain data accuracy and integrity across the membership database and learning management system (LMS)
Create and distribute reports on program attendance, engagement metrics, usage statistics, and participant feedback
Serve as the primary point of contact, responding promptly and professionally to inquiries from members, chapters, industry partners, and the public regarding education programs, meetings, and services
Prepare and coordinate event logistics including staff schedules, shipments, signage, name badges, presentations, and printed/digital materials
Provide flexible, as-needed support to members of the Education and Convention & Meetings teams
Assist with NECA committees, task forces, and advisory councils as required
Handle additional administrative responsibilities and special projects as assigned
Required Skills/Education:
Minimum 3 years of relevant administrative, program coordination, or operations support experience (association, nonprofit, events, or professional services environment preferred)
Exceptional verbal and written communication skills with the ability to convey information clearly and professionally
Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Strong organizational skills with meticulous attention to detail and proven ability to manage multiple priorities and deadlines
Ability to remain calm, professional, and effective under pressure in a fast-moving environment
Highly self-motivated, proactive, and able to work independently while being a dependable team player
High degree of discretion and ability to handle confidential and sensitive information with integrity
Bookkeeping or basic financial processing experience is a plus
Willingness to travel occasionally to support meetings, events, and conferences
We strongly encourage applications from candidates of all backgrounds who are excited to bring their organizational talents, positive attitude, and commitment to excellence to a collaborative team dedicated to delivering outstanding member experiences.
About Seneca Resources At Seneca Resources, we are more than just a staffing and consulting firm, we are a trusted career partner. With offices across the U.S. and clients ranging from Fortune 500 companies to government organizations, we provide opportunities that help professionals grow their careers while making an impact.
When you work with Seneca, you’re choosing a company that invests in your success, celebrates your achievements, and connects you to meaningful work with leading organizations nationwide. We take the time to understand your goals and match you with roles that align with your skills and career path. Our consultants and contractors enjoy competitive pay, comprehensive health, dental, and vision coverage, 401(k) retirement plans, and the support of a dedicated team who will advocate for you every step of the way.
Seneca Resources is proud to be an Equal Opportunity Employer, committed to fostering a diverse and inclusive workplace where all qualified individuals are encouraged to apply.
About the Company
Seneca Resources Company, LLC, the exploration and production segment of National Fuel Gas Company, headquartered in Houston, Texas, explores for, develops, and produces natural gas in the Appalachian Region including the Marcellus and Utica Shales. Our above-and-beyond environmental stewardship includes 100% responsibly sourced gas designations, innovative technology, state-of-the-art water management, and a robust biodiversity program.
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