Job Specifications
Office Manager
Toronto, ON | Full-Time
About Next Pathway
Next Pathway is a Toronto-based AI-powered cloud migration and data modernization company helping global enterprises accelerate their transformation to the modern data stack. With proprietary automation, deep engineering expertise, and a rapidly expanding global footprint across North America, the UK, and India, we operate with precision, speed, and high standards.
Role Overview
The Office Manager is a trusted operational anchor for the organization. This individual ensures the seamless day-to-day management of the Toronto headquarters while supporting executive leadership and coordinating key administrative processes, including onboarding and asset management.
This role requires discretion, initiative, exceptional organizational capability, and comfort operating in a fast-paced, growth-oriented environment.
Key Responsibilities
Office Operations
Oversee daily office management and ensure a professional, organized, and welcoming workspace
Manage office supplies, vendor relationships, and service providers
Coordinate maintenance, repairs, and general office upkeep
Perform light kitchen and hospitality duties
Ensure meeting rooms are prepared for client and partner visits
Onboarding & Employee Administration
Coordinate onboarding of new hires, ensuring a seamless first-day experience
Order and provision laptops, equipment, and office access
Liaise with IT to ensure systems and credentials are prepared in advance
Prepare and finalize employment contracts and related documentation
Maintain organized personnel files and administrative records
Support offboarding processes including equipment collection and access coordination
Executive & Administrative Support
Provide administrative support to the CEO and President
Manage calendars and coordinate meetings
Prepare meeting materials and assist with follow-ups
Maintain strict confidentiality on sensitive corporate matters
Travel & Event Coordination
Book and manage domestic and international travel arrangements
Coordinate complex executive itineraries and proactively manage changes
Assist in planning and executing internal meetings and corporate events
Coordinate venue bookings, catering, and event logistics
Administrative Finance Support
Collect, organize, and submit receipts and expense documentation
Support expense tracking and coordination with the finance team
Assist with invoice tracking and vendor payment coordination
Overseeing the timely submission and accurate entry of employee timesheets, ensuring all hours are properly recorded, reviewed, and compliant with company policies
Qualifications & Experience
3–7+ years experience in office management or executive administrative roles
Experience supporting senior executives preferred
Strong organizational and multitasking abilities
High level of professionalism, discretion, and attention to detail
Experience coordinating onboarding processes and equipment provisioning
Familiarity with basic contract administration
Proficiency in Microsoft Office and Google Workspace
Experience booking travel and managing vendor relationships
Personal Attributes
Highly organized and process-oriented
Proactive and solution-driven
Strong communicator with a service mindset
Comfortable operating in a high-growth, entrepreneurial environment
Calm, discreet, and dependable
About the Company
Next Pathway. The Automated Cloud Migration Company.
Recently named by The Globe and Mail as Canada’s hottest cloud start-up company, Next Pathway automates the end-to-end challenges our customers experience when migrating applications to the cloud.
For more information, please visit nextpathway.com, follow us on Twitter: @NextPathway
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