Skills

Communication Time Management Adaptability Dynamics Sales Presentation Skills CRM Attention to detail Databases

Job Specifications

This full time role offers an exciting opportunity to work at the heart of a busy, high performing  Events team. The successful candidate will support the team across a diverse portfolio of events and projects, providing reliable administrative and operational assistance to keep activity running smoothly. Every day will be different, and the role suits someone who enjoys variety, thrives under pressure, is highly organised and is able to adapt quickly to changing priorities.  

As well as strong attention to detail, the role involves representing the team in a professional and confident manner. Onsite at events, the Events Assistant must be presentable and comfortable engaging with internal and external stakeholders.  

Situated in central London, occasional travel within the UK is required for in person events, and flexibility with working hours is necessary during these periods, often extending beyond the typical 9am-5.30pm schedule.  

This position offers a valuable opportunity to develop robust administrative and events experience while contributing to UK Private Capital's wider programme

Requirements

Role Responsibilities 

Event Delivery Team Support: Assist with delegate and speaker management for the event delivery team, focusing on the flagship events, diary management, and general data/admin tasks department wide. 
Data Management: Use CRM to manage data, maintain online filing systems, and ensure data accuracy. 
Communication: Arrange panel calls for the event delivery team, support event communications and manage event collateral. 
Execution: Support the event delivery team on in-person and digital event execution, manage delegate bookings, and handle pre- and post-event communications. 
Administrative Tasks: Maintain department wide files, systems, and databases, manage inboxes, and support ad-hoc projects.

Skills And Qualifications 

Excellent organisational skills and the ability to manage multiple tasks simultaneously
Adaptability and flexibility in a fast‑paced environment
Strong attention to detail and high standards of accuracy
Excellent interpersonal and communication skills
Strong administrative skills with a proficiency in MS Office and CRM platforms (preferably Microsoft Dynamics)
Professional, presentable, and confident when representing the team externally

Skills Competences/Responsibilities 

Strong administrative skills
Adaptability and flexibility to adjust to changing business needs 
Experience with managing conflicting priorities and multiple day-to-day tasks, while maintaining high quality standards
Methodical approach to work with an eye for detail 
Enjoys and thrives off a busy and fast paced environment
Ability to remain calm under pressure and have a positive ‘can do' attitude 
Excellent accuracy and proof-reading skills
Intermediate level of experience with Excel 
Proficiency in the use of MS Office such as Word and Outlook
Strong time management and exceptional organisation skills
Excellent writing and presentation skills. 
Excellent interpersonal skills and ability to build professional relationships both internally and externally 
Professional telephone manner combined with polite communication style 
Collaborative and consultative approach; strong work ethic
Experience with a CRM database, ideally Microsoft Dynamics 

Planning

Co-ordinating calls/meetings with members and speakers for Director and Managers within the events team
Support Director, Senior Events Manager and Senior Event Executive (Line Manager) with all admin tasks for flagship events
Co-ordinating pre and post events communications with both delegates and speakers  
Arranging panel calls for multiple speakers.  
Preparing and packing event collateral  
Co-ordinating the use of digital platforms to ensure the smooth-running of events 
Collecting and collating feedback and feeding this back to the relevant teams 
Creating and editing web pages to reflect current event details 
Support Commercial Executive with booking and recording delegate registrations for all ticketed events

 

Operations

Assisting Event Manager and Event Executives at events (in person and digital)
Assisting Commercial Manager and Commercial Executive with preparing and editing commercial documents such as Key Account Meeting briefings, sponsorship/ticket proposals and sponsorship contracts 
Manage sponsorship and event inboxes ensuring that emails are being responded to in a timely manager and/or forwarded on to correct colleagues
Ensuring that event files, systems and databases are kept up to date 
Supporting Director and Managers within the team on any ad hoc projects 

Commercial

Awareness of the budgeting process for running an event 
Awareness of delegate ticket sales and how they relate to budget targets 
Awareness of sponsorship sales pricing structure and how they relate to budget target 

Self Development

Ensure stretching developmental objectives are set for self, which align with Association's wider vision 
Work

About the Company

UK Private Capital (formerly the British Private Equity and Venture Capital Association - BVCA) is the association of the UK private capital industry. We represent 600 firms including the wider ecosystem of professional advisers and investors.   Private capital consists of private equity and venture capital which make long-term investments to grow British businesses and build a better economy. Private credit and venture debt provide active and engaged debt finance to businesses.  The private capital industry backs 13,000... Know more