Job Specifications
Join Kainos and Shape the Future
At Kainos, we’re problem solvers, innovators, and collaborators - driven by a shared mission to create real impact. Whether we’re transforming digital services for millions, delivering cutting-edge Workday solutions, or pushing the boundaries of technology, we do it together.
We believe in a people-first culture, where your ideas are valued, your growth is supported, and your contributions truly make a difference. Here, you’ll be part of a diverse, ambitious team that celebrates creativity and collaboration.
Ready to make your mark? Join us and be part of something bigger.
Role Overview
We are seeking a detail oriented Data Processor to join our People Team on a 6month contract to support critical HR and pay data activities. This role will play a key part in preparing and validating payroll, HR and reward datasets to support EU Pay Transparency Directive (EU PTD) readiness and related data initiatives to support critical HR and pay data activities.
The successful candidate will work closely with People Operations, Payroll, Reward and internal stakeholder teams to ensure high quality, compliant and accurate data across HR systems, with a strong focus on data integrity, testing and governance.
Key Responsibilities
HR & Pay Data Management
Compile and consolidate payroll, HR and reward data from multiple jurisdictions to support EU Pay Transparency Directive planning and readiness.
Support the creation of pay transparency data models, including pay level data and job comparison logic.
Assist with the preparation of pay, job classification, comparator group and gender based reporting datasets.‑based reporting datasets
Data Processing & Quality Assurance
Clean, validate and prepare HR datasets for upload into Workday, including the preparation and quality assurance of PRISM templates.
Conduct detailed data validation and reconciliation to confirm the accuracy of HR, payroll and reward data testing.
Identify data gaps, anomalies and risks, working collaboratively with internal teams and stakeholders to resolve issues efficiently.
Testing & User Acceptance
Perform User Acceptance Testing (UAT) on pay data analyser tools linked to EU PTD requirements, logging defects and tracking issues through to resolution.
Tracking, Reporting & Governance
Maintain progress trackers to monitor data readiness, testing outcomes and outstanding actions.
Ensure strict adherence to data governance standards, GDPR and confidentiality requirements across all payroll and HR datasets.
Support audit and compliance requirements by maintaining accurate documentation and clear data trails.
Essential
Skills & Experience
Experience working in a data processing, HR data, payroll, reward or people analytics role.
Strong attention to detail with a proven ability to validate, reconcile and quality check complex datasets.
Experience working with HR systems (e.g. Workday) and structured data templates.
Confidence managing and executing data testing and UAT activities.
Strong organisational skills with the ability to track progress and manage multiple data tasks simultaneously.
Solid understanding of data protection, GDPR and confidentiality requirements.
Desirable
Exposure to similar regulatory data requirements.
Experience working with payroll and HR data across multiple jurisdictions.
Advanced Excel or data‑handling skills.
Key Attributes
Highly detail focused and methodical.
Comfortable working with sensitive and confidential data.
Proactive problem solver who can identify risks and data issues early.
Collaborative and able to work effectively with cross functional stakeholders.
Able to work to tight deadlines in a fast-paced environment.
Embracing our differences
At Kainos, we believe in the power of diversity, equity and inclusion. We are committed to building a team that is as diverse as the world we live in, where everyone is valued, respected, and given an equal chance to thrive. We actively seek out talented people from all backgrounds, regardless of age, race, ethnicity, gender, sexual orientation, religion, disability, or any other characteristic that makes them who they are. We also believe every candidate deserves a level playing field.
Our friendly talent acquisition team is here to support you every step of the way, so if you require any accommodations or adjustments, we encourage you to reach out.
We understand that everyone's journey is different, and by having a private conversation we can ensure that our recruitment process is tailored to your needs.
About the Company
At Kainos we use technology to solve real problems for our customers, overcome big challenges for businesses, and make people’s lives easier.
We build strong relationships with our customers and go beyond to change the way they work today and the impact they have tomorrow.
Our two specialist business areas, Digital Services and the Workday Practice, work globally for clients across healthcare, commercial and the public sector to make the world a little bit better, day by day.
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