Job Specifications
Role Objective
Andron FM is one of the UK’s largest independent facilities management companies, providing bespoke soft service solutions to a wide array of prestigious clients nationwide. As a dynamic, family-owned organisation we are looking for a candidate who shares our passion for people, service excellence and continuous improvement.
Due to our continued growth we have a new opportunity with the Andron HR team for an organised and proactive HR Coordinator to join the team. This role will support the delivery of core HR processes across the employee lifecycle, providing day to day support to employees and managers while ensuring HR systems, records and documentation are maintained accurately and consistently.
Working closely with the HR Team Lead and wider HR team, the HR Coordinator will also support recruitment activity, onboarding processes, training coordination and a range of HR initiatives and projects across the business.
This role offers an excellent opportunity for someone at an early stage of their HR career to gain practical experience across a broad range of HR activities within a fast paced and growing organisation.
Responsibilities
Provide day to day HR support to employees and managers, responding to telephone and email queries, providing guidance on HR processes and coordinating appropriate support across the HR team.
Coordinate employee lifecycle administration including new starters, contractual changes and leavers, ensuring documentation is prepared accurately and issued within required timescales.
Maintain HR systems, databases and employee records, ensuring information is accurate, up to date and handled in accordance with GDPR and company standards.
Prepare and issue employee documentation including contracts of employment, offer letters, variation letters and other employment related correspondence.
Coordinate pre employment compliance checks including Right to Work verification, identity checks and any client or role specific vetting requirements, ensuring documentation is verified, recorded and monitored in line with legal and company standards.
Provide guidance to managers and employees on HR policies and procedures.
Support the recruitment and selection process by advertising roles, coordinating applications, shortlisting candidates, arranging interviews and assisting with communication throughout the recruitment process.
Assist with onboarding processes to ensure new employees have a smooth and engaging onboarding experience, including preparation of documentation and coordination of relevant checks.
Support HR Advisors with administrative aspects of employee relations activity including preparing documentation, coordinating meetings and maintaining case records.
Support TUPE transfers and redundancy processes, ensuring accurate documentation and administrative support.
Assist with absence administration processes, maintaining accurate records, supporting communication with managers and providing support to HR Advisors where required.
Liaise with the Payroll team to ensure employee changes, including starters, leavers and contractual updates are communicated accurately and processed in a timely manner.
Support the development and delivery of employee engagement initiatives, including surveys, engagement activities, wellbeing campaigns and internal communications.
Assist with HR projects and continuous improvement initiatives as required, contributing to policy development, process improvements and organisational activities.
Collaborate with management on CSR initiatives, including education programmes, community engagement and employee volunteering activities.
Undertake any other duties as reasonably required by Line Manager or Senior Management.
Person Specification
CIPD qualification desirable or currently working towards
Excellent attention to detail
Ability to manage multiple tasks and a varied workload
Previous experience in an HR administrative or coordination role
Experience managing HR systems and employee records
Experience handling confidential and sensitive information
Basic understanding of UK employment law
Knowledge of Right to Work legislation and compliance requirements
Understanding of HR processes across the employee lifecycle
Awareness of GDPR and general data protection principles
Work for us
As a family owned company, we deliver expert facilities management services across the real estate, banking, public, retail, and manufacturing & distribution sectors. From a small carpet cleaning business in 1980, we have grown over the years to become an industry-leading facilities management company, with a team of 2500 employees providing our services to over 900 client sites across the UK.
Our employees are at the heart of our operations and are based across the UK, while our regional offices are located in Aberdeen, Cumbernauld, Warrington and London.
Our culture is massively i
About the Company
Andron is a third-generation family business with over 45 years of experience in commercial cleaning and soft facilities management. Founded in 1980 by father and son, Ron and Ron, we’ve grown to a team of over 2,600, delivering cleaning and soft FM services to more than 1,000 sites across the UK. From offices and manufacturing plants to complex national portfolios, we tailor our services to each site, supporting ESG goals, controlling costs, and upholding exceptional cleaning standards.
With offices in London, Aberdeen, G...
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