Job Specifications
Administrative Assistant-HR
Exempt Level 1: $57,668- $ 70,375
Vision
The Toronto Catholic District School Board (TCDSB) is proud to be a significant part of the fabric of publicly funded Catholic education in the province of Ontario. We serve approximately 84,000 students in nearly 200 Catholic schools in the City of Toronto and represent close to 475,000 Catholic school supporters. At the TCDSB, we grow in knowledge, with justice and hope. The TCDSB is an inclusive Catholic learning community that nurtures faith development and academic excellence through the love of God, neighbor, and self.
We fully engage students in learning that supports their academic, spiritual, socio-emotional, and physical growth and development. At TCDSB, we have a long and distinguished history of providing excellence in Catholic education for the Toronto community. The Ontario Catholic School Graduate Expectations our Catholic values, and the Board's Pastoral Plans are foundational to our exemplary approach to teaching and learning in the 21st Century.
With a staff of 14,000, the TCDSB is a dynamic school board and is seeking an 18 month contract position for an Administrative Assistant-HR within the Human Resources department.
All interested applicants are welcome to apply, we are an inclusive employer.
Key Accountabilities
Reporting to the Coordinator, Return to Work, the primary purpose of this job is to provide administrative support to the assigned department, for special projects, preparing reports, completing forms and responding to enquiries. The Administrative Assistant will be required to perform additional responsibilities specific to the area of responsibility, as well as other related duties as assigned.
Prepare and edit correspondence, reports and documentation related to HR matters
Maintain HR systems, update employee records, and manage confidential files
Support the process of applying grid increments
Investigate, complete and follow up on required information as needed
Respond to general HR enquiries effectively and relay messages to relevant stakeholders when needed
Coordinate the flow of information internally and with other departments and organizations
Maintain confidentiality of all documents
Maintain files and follow-up systems, utilizing established formats or creating new formats/setups as required
Maintain and update data, generate reports and related analysis pertaining to the assigned area, etc.
Back up duties and responsibilities for other staff when needed
Complete assigned work according to various deadlines
Compile data, statistics and other information to support research activities
May train other office staff in procedures and in use of current software
Perform other duties as assigned to support the HR Operations teams and contribute to the overall HR department goals
REQUIREMENTS:
Two-year College Diploma in Human Resources/related discipline, or equivalent combination of education and experience
Minimum of one (1) year experience in Human Resources or related environment, preferably with a unionized, public sector employer
Proficiency in Microsoft Office Suite e.g. Outlook, MS Excel, Word, Access and PowerPoint, (skills assessment testing will be required for qualified applicants if previous testing was not performed)
Proven analytical skills
HRIS system experience, preferably HR Success Factors
Excellent organizational skills
Demonstrated ability to balance multiple tasks with competing deadlines, while prioritizing daily and weekly activities and projects on-demand, in a very busy environment with constant demands and interruptions
Excellent communication skills working with all levels of the organization and the ability to facilitate confidential matters
Proven ability to work independently with minimal supervision
Flexibility to work overtime as required to meet the department's needs
This is a full-time contract position offering comprehensive benefits including voluntary pension plan and vacation.
Who We Are
Our mission at TCDSB is to inspire learning – in every way – and support our students and employees.
Education
Employees who work in our corporate setting are passionate and have a strong belief in our mission and making TCDSB a leader in public education. We are:
Consistent with the TCDSB's Employment Equity policy and Multi-Year Strategic Plan, the TCDSB is strongly committed to fostering and creating a diverse and inclusive workplace that reflects the stakeholders and communities we serve. As such, we welcome and encourage applications from candidates who self-identify as visible minorities, persons with disabilities, aboriginal peoples and women. You are invited to voluntarily indicate if you identify as one or more of the aforementioned communities. This information will be kept confidential.
The TCDSB is committed to providing barrier-free and accessible employment practices in compliance with Accessibility for Ontarians with Disabilities Act (AODA). Should
About the Company
The Toronto Catholic District School Board (TCDSB) is one of the largest school boards in Canada - serving more than 84,000 students in more than 195 Catholic schools in the city of Toronto. Catholic schools in Ontario have been educating students in mind, body and spirit in Ontario since before the birth of the province. For nearly 170 years, they have provided educational excellence, in a school culture imbued with the Gospel values of Jesus Christ. Catholic education has been the foundation for millions of students to dev...
Know more