Job Specifications
Photo Merchandise Coordinator
Location: Pittsburgh, PA (Hybrid: Tue–Thu in office, Mon & Fri remote; flexible as needed)
Start/End Dates: 3/23/2026 – 12/22/2026
The Photo Merchandise Coordinator is a junior-level professional responsible for managing all product and prop logistics that support marketing photography and video across channels and platforms. This role requires an enthusiastic, self-motivated, highly organized individual with strong communication skills and a sharp eye for detail. You will work closely with creative, merchandising, production, and external partners to ensure that all merchandise is prepared, tracked, and presented accurately for every shoot and meeting.
Key Responsibilities
Merchandise Coordination & Logistics
Request and track product samples from merchant partners based on individual project needs.
Log all merchandise into internal sample tracking systems and maintain accurate records.
Attach samples to appropriate shots in the production hub and ensure alignment with shot lists.
Purchase and return product as needed, manage expense submissions, and reconcile purchases.
Pack, ship, receive, and unpack merchandise and props at the beginning and end of each project.
Act as the gatekeeper of all product and props, ensuring adherence to production, styling, and creative guidelines.
Fit Model & Style Out Support
Manage fit model logistics and coordinate samples for all quarterly style out meetings.
Conduct sample touch-base sessions with merchant partners prior to style out meetings.
Partner with supervisors, merchandising, and production to determine fit model needs for each meeting.
Organize complete head-to-toe looks into garment bags and assign fit models based on sizing.
Support dressing and transitions during meetings to keep schedules on track and communicate any delays or shifts to meeting owners.
Cross-Functional Communication
Serve as a liaison between creative, merchandising, content/planning, and production teams.
Gather and confirm all relevant product information (details, versions, pricing, availability, etc.).
Identify and help resolve product-related issues, including substitutions, damages, or availability conflicts.
On-Set & On-Location Support
Travel occasionally for local and select location photoshoots to manage on-site merchandise.
Work closely with wardrobe and prop stylists and production teams to flag potential fit or styling concerns.
Ensure all required product, versions, and signage needs are captured during each shoot.
Monitor adherence to creative and style guidelines while on set.
Sample Management & Post-Production
Maintain organized inventories of incoming and outgoing merchandise and props.
Support quarterly sample sale clean-ups for previously purchased product that cannot be returned.
Assist with post-project reconciliation of samples and documentation.
Qualifications
Experience in merchandising, photo production, styling coordination, or a related field preferred (internship or 1–2 years professional experience a plus).
Strong organizational and time-management skills with the ability to juggle multiple projects and deadlines.
Excellent written and verbal communication skills; comfortable working cross-functionally.
High attention to detail and accuracy in tracking products and documentation.
Comfortable with basic data entry and using internal tracking or project management tools.
Ability and willingness to travel occasionally for photoshoots and on-site support.
Self-motivated, resourceful, and able to work both independently and as part of a team.
This freelance role is ideal for a detail-oriented coordinator who enjoys working behind the scenes to keep creative and production teams on track, ensuring every product is in the right place, at the right time, and captured correctly.
About the Company
24 Seven is one of the largest talent solutions agencies in market today, partnering with companies to get marketing, creative, and digital work done by providing the right talent, innovations, and insights. As a leader in the industry, we offer a wide range of services to identify areas of support and create custom solutions tailored to our client's needs. Alongside traditional staffing solutions for contract and direct hire positions, 24 Seven offers a robust suite of expanded global services, including consulting, embedde...
Know more