Job Specifications
Title - Event Planner
Location - Hybrid Irwindale, CA
Duration - 3 months
Schedule: Position is a hybrid schedule 8:30am-5pm remote M/T/W/F, come in 1x a week on Thursdays. Must be able to come onsite Thursdays and for events as needed in the southern CA area.
The Event Producer is responsible for planning and executing sponsorship events nationwide, ensuring alignment with company's mission, vision, values, and culture. Given the varying scale and scope of these events, the role requires exceptional organizational skills, attention to detail, and a commitment to excellence. Reporting to the Conferences and Sponsorships Manager, the Event Producer will deliver high-quality, innovative events that support the organization's strategic goals.
This role centers on developing, managing, and advising while working closely with internal and external stakeholders to build excitement and deliver an exceptional event experience for participants. In partnership with the Manager, this team member will develop and execute a comprehensive sponsorship strategy, establish objectives and key performance indicators to measure success, and create post-event reports to strengthen brand.
Additionally, they will work to build a center of excellence that ensures a consistent experience across all locations, while overseeing and managing the divisions expenditures and costs. The Event Producer will occasionally provide support to the Conferences division and the broader Events and Engagement Department.
This individual must consistently provide exceptional client service and demonstrate outstanding communication skills.
They will need to collaborate effectively with managers, directors, and executive leadership while frequently traveling to sponsorship events and conferences to ensure their success and stay informed on emerging industry trends.
Essential Functions:
Create, develop, and deliver exceptional experiences that enhance audience engagement and distinguish, with the goal of expanding its national reach through sponsorships.
Research and analyze potential sponsorships to expand visibility amongst key audiences and build relationships with external organizations and institutions.
Collaborate with stakeholders to define marketing material requirements, execute experiential activations, and ensure brand consistency across the entire sponsorship portfolio.
Responsible for sourcing and applying technologies to create interactive elements that maximize audience engagement.
Accountable for overseeing project initiation, execution, closure, and strategic planning for future initiatives.
Oversee the resolution of challenges, mitigation of risks, and execution of key initiatives for sponsorships.
Lead cross-functional initiatives and collaborate seamlessly with stakeholders at all levels of management.
Oversee relationships with external organizations, vendors, contractors, venues, and consultants.
Create briefings to ensure all event participants are fully informed and prepared for their involvement in the sponsorship.
Manage and reconcile budgets for the sponsorships division.
Establish success by creating key performance indicators that align with strategic goals and objectives.
Follows established department policies, procedures, objectives, performance improvement, attendance, safety, environmental, and infection control guidelines, including adherence to the workplace Code of Conduct and Compliance Plan.
Practices a high level of integrity and honesty in maintaining confidentiality.
Performs other related duties as assigned or requested.
Position Qualifications:
Minimum Education:
Bachelors Degree
Minimum Experience:
3-5 years of event planning experience
Preferred Education:Event Planning and Management, Marketing, Communications, or Hospitality degree preferred
About the Company
HireTalent is a certified Minority Business Enterprise (MBE) workforce solutions firm, specializing in securing the best talent fits in Executive/Retained Search, Direct Hire Placements, MSP, SOW, and nationwide hiring program management and support.
We are building the next generation workforce while influencing the evolution of the talent and staffing industry as a collaborative and supportive thought leader. We have built a non profit called Consciously Unbiased focused on expanding the diversity movement. https://w...
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