Skills

Communication Leadership Go Organizational Skills

Job Specifications

We are seeking a highly organized and proactive Administrative Assistant to provide comprehensive administrative support in a fast-paced environment. This role requires someone who can work independently with minimal supervision, manage competing priorities, and maintain a high level of professionalism and confidentiality.

*Must be willing to go onsite 4 days per week to the Downtown office!*

Position Summary:

Manage complex calendars using Outlook, including scheduling meetings across multiple time zones
Prioritize competing demands and anticipate scheduling needs
Coordinate domestic and international meeting logistics and travel arrangements
Process invoices and prepare, review, and submit expense reports
Perform data entry and maintain accurate records
Draft internal announcements and professional communications
Prepare meeting materials, agendas, and follow-up documentation
Provide backup support for administrative counterparts as needed
Support special projects and additional operational needs as assigned
Collaborate closely with the Executive Assistant to ensure seamless team and leadership support
Handle confidential information with discretion and professionalism

Minimum Experience:

3+ years of administrative experience in a professional office environment
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Experience with expense management and invoice processing systems (preferred)
Strong written and verbal communication skills
Exceptional organizational skills with the ability to manage multiple, competing priorities
Ability to work independently and exercise sound judgment

MMD Services Inc. is an equal opportunity employer. All applicants are considered for all positions without regard to race, religion, color, sex, gender, sexual orientation, pregnancy, age, national origin, ancestry, physical/mental disability, medical condition, military/veteran status, genetic information, marital status, ethnicity, alienage or any other protected classification, in accordance with applicable federal, state, and local laws.

About the Company

MMD Services Inc. is a certified Woman Owned Staffing Boutique that specializes in providing staffing services to large and mid-sized organizations. Our services incorporate traditional Contract, Contract for Hire and Direct Placement for Technical, Finance and Accounting disciplines across the board. We call ourselves a boutique because of our commitment to high quality in assisting both employers and employees alike. We zero in on every detail as we carefully assess the opportunity and the candidate before moving forward. ... Know more