Skills

Project Management

Job Specifications

Job Title: Executive Assistant

Location: Detroit, MI, 48202 (Hybrid)

Job Summary:

We are seeking a highly organized and professional Executive Assistant to support an Executive within the Pediatrics Service Line. The ideal candidate will have a proven ability to handle confidential information, coordinate complex schedules, and communicate effectively with high-level stakeholders. This role requires travel between sites based on the executive's schedule, with opportunities to work remotely on designated days.

Key Responsibilities:

Perform a variety of advanced administrative duties, including composing confidential correspondence and preparing forms, reports, charts, schedules, and statistical summaries.
Assist in preparing complex and sensitive administrative reports and analyses for executive review.
Screen visitors and telephone calls, determine needs, and route inquiries appropriately.
Handle confidential and sensitive information with discretion.
Coordinate meetings, conferences, and travel arrangements.
Engage with internal and external contacts including executives, medical staff, trustees, and other key stakeholders to exchange information and coordinate activities.
Draft and manage special reports, presentations, and projects as directed.
Provide executive-level administrative support while maintaining a high level of professionalism.

Qualifications:

Required:
Minimum 4 years of experience as an Executive Assistant supporting C-suite or senior executives, or
Minimum 4 years of Executive Project Management experience supporting C-suite or senior executives.
Bachelor's Degree required.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

EEO:

Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.

About the Company

Founded in 1999, Mindlance is one of the largest diversity-owned staffing firms in the US and has been on SIA's list of Fastest Growing US Staffing Firms for 10 years. Mindlance has also been recognized as one of the consistently best performing partners to industry-leading MSP programs including Allegis, Kelly, TAPFIN, PROUnlimited, Pontoon, GRI, WorkforceLogiq and Agile-1. What started with contingent staffing has developed to a comprehensive portfolio of workforce solutions. Along with industry specific, talent-centric st... Know more