Job Specifications
We are seeking a highly detail-oriented Portfolio Administration Intern to support the operational and reconciliation processes of our ETF portfolios. This role is ideal for students interested in fund operations, accounting, and ETF mechanics. The intern will play a key role in ensuring the accuracy and integrity of daily portfolio data by assisting with cash, position, and transaction reconciliations across multiple service providers.
Key Responsibilities
Portfolio Reconciliation (Primary Focus)
Perform daily cash and position reconciliations between internal records, custodians, fund accountants, and order management systems.
Review and validate corporate action entitlements, such as cash dividends, stock dividends, tender offers, mergers, and rights issues.
Reconcile expected versus received proceeds and submit claims when proceeds differ from entitlement calculations.
Work with custodians and fund accountants to resolve missing or incorrect corporate action payments.
Identify, prepare, and submit withholding tax reclaims for dividends, interest, and other income events across global markets.
Track reclaim cycles, deadlines, and jurisdiction-specific requirements to ensure timely submissions.
Monitor daily cash balances across all ETF portfolios, including multiple custodians and currency accounts.
Qualifications
Required
Current undergraduate student pursuing Finance, Accounting, Economics, Data Analytics, or a related field.
Strong analytical skills and exceptional attention to detail, especially when working with numerical datasets.
Proficiency in Microsoft Excel; familiarity with functions such as VLOOKUP/XLOOKUP, pivot tables, and basic formulas.
Ability to work efficiently with multiple data sources in a fast-paced environment.
Strong communication and problem-solving skills.
Authorized to work in the US.
Preferred
Familiarity with reconciliation concepts, NAV processes, or investment operations.
Exposure to Bloomberg, Python, or other analytical tools is a plus.
What You’ll Learn
The daily reconciliation process that underpins accurate ETF portfolio management.
How discrepancies arise and are resolved within fund accounting, custody, and trading workflows.
Best practices for operational controls, data validation, and exception management.
The mechanics of ETFs, including cash flows, creations/redemptions, corporate actions, and NAV calculations.
How operations teams collaborate across Portfolio Management, Capital Markets, Trading, and external service providers.
Duration & Commitment
Program dates: May 19 – July 31, 2026
Full-time internship, depending on academic schedule and business needs.
Hybrid in-office schedule based on company policy.
About Global X
Global X is the investment adviser to the Global X Funds and a New York-based provider of exchange-traded funds that facilitates access to investment opportunities across global markets. Global X was founded in 2008 with the mission of listening to and empowering clients to invest wisely in unexplored and intelligent solutions. With approximately $54 billion in assets under management as of January 2024, Global X currently offers exchange-traded funds in the Thematic Growth, Income, Core, International Access, Commodities, Alpha and Risk Management fund suites. For more information, please visit www.globalxetfs.com.
About the Company
Global X ETFs was founded in 2008. For more than a decade, our mission has been empowering investors with unexplored and intelligent solutions. Our product lineup features a wide range of ETFs, spanning disruptive technology, equity income, commodities, hard-to-access emerging markets, and more. Or simply put, we strive to offer investors something beyond ordinary. Global X is a member of Mirae Asset Global Investments, a Seoul-based global enterprise which offers asset management expertise worldwide. Explore our ETFs, resea...
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