Job Specifications
Company Overview
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business-critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign’s Intelligent Agreement Management platform, companies can create, commit, and manage agreements with solutions created by the #1 company in e-signature and contract lifecycle management (CLM).
What you'll do
We are looking for a dynamic and hardworking Executive Assistant to join our Sales & Partnerships, Commercial Sales organization. As an Executive Assistant, you will play a pivotal role, not only in keeping the organization running smoothly and efficiently, but also in inspiring morale and team building, and providing primary support to the Group Vice President, Commercial Sales. Our ideal candidate is highly organized, proactive, able to work Eastern time zone hours since the position will be based in the PST zone, and collaborative with a positive attitude. You will assume a wide range of day-to-day responsibilities, all of which will require coordination, prioritization, and administrative support. Using your exceptional communication skills and multitasking abilities, you will effectively help manage the executives’ time, create value for the organization, and help make the team as efficient as possible. A successful candidate will be proactive, extremely organized, personable, and thrive in a fast-paced and exciting environment.
This position is an individual contributor role reporting to GVP, Commercial Business Unit.
Responsibility
Provide high level executive support managing executives’ calendars, including scheduling internal and external meetings and resolving scheduling conflicts
Provide strategic, complex calendar gatekeeping based on an innate understanding of key priorities and objectives of execs
Participate in execs’ meetings when appropriate, take meeting notes and follow up on action items
Prepare presentation materials (primarily using Google Slides) for executives’ meetings or other important internal and external meetings
Assist organizing departmental All Hands when requested
Arrange domestic and international travel
Prepare expense reports and monthly reporting for department purchasing credit card in a timely fashion
Create and manage purchase orders
Coordinate logistics for off-site or virtual meetings and team-building events
Maintain updated team alias and distribution lists, Slack channels, and shared team folders
Manage onboarding schedule for new senior leaders
Perform other admin-related tasks and projects as assigned
Act as back-up to other Executive Assistants at Docusign as needed
Job Designation
Hybrid: Employee divides their time between in-office and remote work. Access to an office location is required. (Frequency: Minimum 2 days per week; may vary by team but will be weekly in-office expectation)
Positions at Docusign are assigned a job designation of either In Office, Hybrid or Remote and are specific to the role/job. Preferred job designations are not guaranteed when changing positions within Docusign. Docusign reserves the right to change a position's job designation depending on business needs and as permitted by local law.
What you bring
Basic
4+ years of relevant experience
Experience working at a start-up or rapidly-growing company
Ability to maintain confidentiality and practice discretion in your everyday work
Experience with Concur, NetSuite, and Slack applications
Proficiency with Google Suite, Microsoft, and Zoom applications
Located in PST time zone
Preferred
Enthusiastic, self-motivated and with a can-do attitude
Able to manage multiple executives with different working styles
Excellent communication skills
Highly organized and detail-oriented
Strong work ethic and high level of integrity
Agile and flexible in response to changing priorities and needs with the ability to pivot quickly
Experience in supporting Sales Teams and Executives
Wage Transparency
Pay for this position is based on a number of factors including geographic location and may vary depending on job-related knowledge, skills, and experience.
Based on applicable legislation, the below details pay ranges in the following locations:
California: $45.19/hour - $65.67/hour
This Role Is Also Eligible For The Following
Bonus: Sales personnel are eligible for variable incentive pay dependent on their achievement of pre-established sales goals. Non-Sales roles are eligible for a company bonus plan, which is calculated as a percentage of eligible wages and dependent on company performance.
Benefits
Global benefits provide options for the following:
Paid Time Off: earned time off, as well as paid compan
About the Company
Docusign brings agreements to life. Over 1.5 million customers and more than a billion people in over 180 countries use Docusign solutions to accelerate the process of doing business and simplify people’s lives. With intelligent agreement management, Docusign unleashes business critical data that is trapped inside of documents. Until now, these were disconnected from business systems of record, costing businesses time, money, and opportunity. Using Docusign IAM, companies can create, commit, and manage agreements with soluti...
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