Job Specifications
PRINT
Vacancy notice – Job title: Finance and Contracts Assistant - Procurement - HQ Contract Agent FGIII - EEAS Headquarters job No 461171
23.12.2025 New opportunity
Teaser
Deadline for sending application: 23/01/2026 at 12.00 noon (CET).
Text
WE ARE
The European External Action Service (EEAS) supports the High Representative in the exercise of her mandate to conduct and implement an effective and coherent Union’s Common Foreign and Security Policy (CFSP), to represent the EU and to chair the Foreign Affairs Council.
It also supports the High Representative in her capacity as Vice-President of the Commission with regard to her responsibilities within the Commission in the external relations field, including the coordination of other aspects of the EU's external action. The EEAS works in close cooperation with the EU Member States, the General Secretariat of the Council, the services of the Commission and the Secretariat General of the European Parliament.
The recruiting Division RM.SCS.2 - Public Procurement, Contracts and Finance is to be responsible for procurement and contracts for Headquarters and Delegations and for ex ante financial verification of transactions stemming from public contracts. It supports and advises the authorising officers by sub- delegation in the management of their public contracts including their risk management. Contracts covered by the Division are those subject to the Public Procurement Directive (services, supplies and works) and exclude all kind of employment contracts or building contracts.
The Public Procurement Sector establish the public procurement policies, processes and procedures for services, supplies and works contracts in the EEAS as well as provide support to the users. It also provide tools and methodologies to support professional procurement practice, i.e. ensure the availability of tools and processes to deliver smart procurement, such as eProcurement tools, guidelines and templates with corresponding training, support and expertise, aggregation of knowledge and exchange of good practice. Moreover, acting on behalf of the responsible Authorising Officer by sub-delegation (AOSD), centrally manage the public procurement procedures leading to services, supplies and works contracts awarded by the EEAS whose estimated value is above the 2014/24/EU Directive thresholds for services and supplies, and above EUR 500.000 for works (later referred to as "high-value procedures").
WE PROPOSE
The position of Procurement Assistant, contract agent FG.III as per article 3b of the Conditions of Employment of Other Servants of the European Union (hereafter, the “CEOS”)[1].
PLACE and DATE OF EMPLOYMENT
EEAS Headquarters, Brussels, Belgium
Post available: immediately
LEGAL BASIS
The vacancy is to be filled in accordance with the conditions stipulated under the CEOS, in particular Article 82 thereof. In case of recruitment, the successful candidate will be offered a contract agent position (Function group III), on the basis of a contract with an initial duration of one year that may be successively renewed up to a maximum duration of six years[2], subject to the maximum duration of engagement by the EEAS allowed under successive limited duration contracts of different types[3].
WE LOOK FOR
Responsibilities
A dynamic, proactive and highly motivated contract agent responsible for legal analysis/advice on procurement. S/he will be part of a team reporting to the Head of the Public Procurement Sector. S/he will have as main responsibilities:
Analyse the operational needs, translate them into procurement documents, prepare and run of high-value procurement procedures with HQ Divisions and EU Delegations;
Act as the focal point for a number of horizontal tasks such as the preparation/update of templates, standard documents and guides relating to procurement, including for (very)low and middle-value contracts, green procurement or any other manual on procedures;
Provide support in particular in relation to the use of the tools developed for procurement procedures and contracts;
Provide legal analysis, advice and assistance on procurement matters to HQ Divisions and EU Delegations worldwide;
Prepare synthesis notes and briefings to facilitate decision-making by the hierarchy;
Participate to the preparation/update of the Annual Procurement Plan of the EEAS;
Train EEAS staff on procurement topics and hold information sessions on the Financial Regulation, procurement guidelines and templates;
Be proactively involved in the broader activities of the Division, actively cooperating with other Sectors of the Division (Contracts’ management and Finance).
Eligibility criteria[4]
Further to the conditions set out in Article 82 of the CEOS, candidates must:
have passed a valid EPSO CAST in a valid function group for this post, or be registered in the EPSO Permanent CAST in a valid function group for this post (https://epso.europa.eu/en/job-opportunities/open-for-application
About the Company
The European Union Border Assistance Mission in Libya is part of the broader comprehensive approach of the EU to create a democratic, peaceful, prosperous and sovereign Libyan nation.
At the invitation of Libyan authorities, it was established in May 2013 as a civilian mission under the EU Common Security and Defence Policy (CSDP). EUBAM Libya’s mandate structures its operations into three lines: Border Management, Law Enforcement and Criminal Justice. As such it supports its Libyan partners to enhance the security and admi...
Know more