Job Specifications
About Us
Are you ready to move distribution forward?
Solutions 2 GO is a premier global distributor of video game products. With operations reaching 19 countries in North, Central and South America, and partnerships that further extend to Europe, Africa, Australia and Asia, Solutions 2 GO represents all publishers in the Canadian market, offers coast-to-coast distribution in the USA and is the exclusive distribution partner for Sony PlayStation in Latin America. Our leadership, processes and partnerships have earned us a reputation as the premier provider of flexible, dynamic distribution solutions for publishers, manufacturers and retailers around the world.
We are a remarkable team that delivers remarkable results. Our people help move Solutions 2 GO forward every day, through a shared commitment across every facet of our business. At Solutions 2 GO, we are moving distribution forward. If you are an achiever who is relentless in ensuring that we achieve business results and create a great company culture while doing it, then we’re looking for you!
Scope
This role is responsible for providing financial, administrative and clerical services which includes performing the day to day processing of accounts payable transactions to ensure that the Company’s finances are maintained in a correct, complete and up-to-date manner.
Duties & Responsibilities
Accounts Payable – Inventory
Match receiving paperwork, process invoices and generate weekly payments for key Major Vendor accounts
Maintain and administer the activity of major vendor accounts ensuring that invoices are processed and paid when due
Responsible for administrating miscellaneous vendor billings and monthly vendor allowances
Investigate and resolve discrepancies and inquiries between vendor invoices, purchase orders and/or the receiving documents
Correspond with vendors and the purchasing department as required
Prepare payment templates and notify vendors of the payment details for wire payments
Ensure all open credits are applied before issuing vendor payments
Process CIA payments by matching PO and vendor CIA pro forma invoice
Review Received/Not Invoiced Purchasing Report to properly account for in-transit inventory
File Accounts Payables documents in an accurate and systematic fashion
Reconcile assigned vendor accounts on a timely basis
Accounts Payable – Non-inventory
Process and generate (bi-)weekly payments for non-inventory vendors as required
Co-ordinate with foreign sales offices for document entry, communication & approvals as per process
Investigate and resolve discrepancies and inquiries both internally and externally
Correspond with vendors as required
Prepare payment templates and notify vendors of the payment details for wire payments
Ensure all open credits are applied before issuing vendor payments
Generate all AP cycle for some of the legal entities
Receive and process funds request according to vendor’s statements
Update the control log of logistics fund requests
Receive the non-inventory purchase orders from Sales for coding and file approved versions
File all the paperwork according to each country process
Accounts Payable – Other
Process ad hoc requests by Management as required
Assist in other General Accounting areas as necessary
Provide AR administrative support assistance, whenever possible, to complete the Daily Deposit processing
Provide General Ledger support assistance, whenever possible
Be cross-trained on both inventory & non-inventory A/P to provide coverage
Skills & Qualifications
2+ years of experience in Accounts Payable
Degree or diploma in Business with a major in Accounting is considered an asset
Experience working with US companies is desired
Solid understanding of the entire Purchases, Payables, Payments cycle and its interrelationship with logistics
Basic accounting skills and knowledge of, including but not limited to, reconciliations and analysis
Strong communication skills (both verbal and written), with an ability to sort through ambiguity and promptly resolve deductions related issues
High level of accuracy and very detail oriented
Strong organizational skills with the ability to meet tight deadlines and handle stressful situations
Good customer service skills
Proficiency in Microsoft Word and intermediate to advanced application of Excel
Knowledge of Great Plains 2013/2015 is an asset
Ability to interact professionally with all levels of business personnel and build strong working relationships
Ability to work as a team player as well as independently
The successful candidate will receive a conditional offer, contingent upon the successful completion of a background check conducted by our contracted third-party vendor. The specific clearance requirements vary by position and may include one or more of the following: criminal background check, credit check, employment verification, education verification, and driver’s abstract review. If you have any questions along the way, please do not h
About the Company
Solutions 2 GO Inc. launched in Canada in June, 2004 to serve retailers and provide video game manufacturers with distinctly Canadian distribution solutions. The Company has grown to become North America's largest full line distributor of video game entertainment products for the Sony PSP(r), Sony PS4(r), Nintendo Wii U(tm), Nintendo Switch, and the Microsoft Xbox One video game and entertainment systems, with offices and distribution centers in Ontario, Kentucky, Florida and Arizona. Building on that success, Solutions 2 GO...
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