Skills

Organization

Job Specifications

6 month contract + extension

$20 per hour

March 16th Start date

Downtown Calgary

The ideal candidate is a detail-oriented team player who will be the first point of contact for visitors at the office, greeting them in a polite and well-spoken manner. You will also be assigned duties as required (i.e. organization of inbound and outbound mail, administrative work, and general clerical support).

Responsibilities

Greet and welcome internal and external guests at the main reception
Answer the main phone line and respond to general inquiries from the public
Present a positive and professional image of the organization to all visitors and callers
Sign in visitors, provide temporary building passes if required
Maintain the daily upkeep/cleanliness of all common areas; reception, meeting rooms, copy areas, supply/storage room, lunchroom and kitchenettes
Ensure all machines in common areas are functioning and arrange services as required (coffee machines, photocopiers, check-in system, etc.)
Assist in meeting logistics (calendar bookings, catering, registration, check-in, room set up/clean up)
Manage reception manual
Liaise with building maintenance and external vendors providing office services
Provide backup administrative support to the administrative team
Maintain the reception area to ensure it is tidy and professional
Deliver information to internal and external contacts via email, phone, and in person
Manage incoming and outgoing mail and packages
Assist with scheduling appointments for visitors and meeting room bookings
Various administrative tasks including drafting correspondence, scheduling meetings, photocopying documents, ordering couriers, and responding to enquiries

Minimum Qualifications

A minimum of 1-2 years of related work experience with increasing levels of responsibility
High school diploma or post-secondary certification in administration from a recognized institution
Expert in the use of MS Office suites (PowerPoint, Excel, and Word)

About the Company

We are leaders in specialist recruitment and workforce solutions, offering advisory services such as learning and skill development, career transitions and employer brand positioning. As the Leadership Partner to our customers, we invest in lifelong partnerships that empower people and businesses to succeed. We help you achieve your career goals and deliver your business needs by combining meaningful innovation with our global scale and insights. Last year we helped over 280,000 people find their next career. Join the mill... Know more