Job Specifications
Job Summary
As our SharePoint Project Associate, you will play an essential part in improving how we organise, manage, and use information across the People Unit. You’ll support the migration and redesign of our SharePoint site as part of the organisation wide SharePoint Improvement Project, helping us build a modern, intuitive, Copilot‑ready workspace that supports better decision making and collaboration.
This is an excellent opportunity for someone who enjoys structured work, problem solving, and improving systems better for colleagues. You’ll work closely with managers across the People Unit, as well as specialists in Knowledge & Information Management (KIM) and Digital & Data, providing hands on coordination, guidance, and support throughout the project.
The Planning Inspectorate is evolving to meet the demands of a fast paced planning environment and to support the delivery of our ambitious Strategic Plan. With planning high on the Government agenda, we are transforming the way we work - and our people, processes, and systems are central to this progress.
Job Description
Support SharePoint content review and migration:
Audit existing SharePoint content, identifying outdated, duplicated, or redundant information.
Assist with designing and implementing a revised structure that aligns with organisational standards and KIM principles.
Coordinate Project Activity
Act as the main point of contact for People Unit colleagues throughout the migration.
Organise and track meetings, actions, and progress updates to ensure timely delivery of key milestones.
Improve Information Management Practices
Promote best practice in naming conventions, retention, disposal, and information governance.
Work with specialist teams (KIM, Digital & Data) to resolve issues and ensure compliance with organisational guidance.
Build Capability Across The People Unit
Develop user‑friendly guidance, notes, and resources to help colleagues navigate and manage the new site.
Support colleagues to understand their responsibilities for information management.
Salary
New entrants to the Civil Service are expected to start on the minimum of the pay band. Internal rules apply to existing Civil Servants, i.e. level transfers move on current salary or the pay range minimum, transfers on promotion move to new pay range minimum or receive 10% increase. Either case is determined by whichever is the highest.
This role is being advertised at Executive Officer (EO) Grade.
Working Hours
Standard working week is 37 hours, flexible working hours policy available
Part time at 30 hours or above, flexible working hours policy available
The Planning Inspectorate has a long and proud history in ensuring a fair planning system for England. The work we do has a significant impact on people’s lives, the communities where they live and the economy.
We want our colleagues to be able to work more flexibly and more collaboratively, exploring new and innovative ways to improve the way we provide services.
For further information on the Planning Inspectorate, please visit our careers page at Civil Service Careers
Office Attendance
This role is contractually based in Bristol, 10 minute walk from Temple Meads train station. We recognise and value the mutual benefits of hybrid working and have a flexible approach to in person attendance, which can vary dependent on the requirements of individual business units - the details of which can be discussed with candidates if invited to attend an interview.
Person specification
We will assess your application against the Essential Criteria listed:
Essential Criteria
Effective organisational skills, with the ability to manage multiple tasks and prioritise effectively.
Excellent communication skills to collaborate with colleagues, resolve problems, and explain processes clearly.
A demonstrable understanding of Microsoft 365 tools, particularly SharePoint and Teams, and how information is structured in a corporate environment.
Good attention to detail when reviewing and organising materials.
Experience working in a project or structured work environment, coordinating activity or supporting delivery.
For guidance on how to structure your application please visit: About the application process , Civil Service Careers
Behaviours
We'll assess you against these behaviours during the selection process:
Managing a Quality Service
Delivering at Pace
Working Together
Technical skills
We'll assess you against these technical skills during the selection process:
A demonstrable understanding of Microsoft 365 tools, particularly SharePoint and Teams, and how information is structured in a corporate environment.
Benefits
Flexible working options, including flexi-time, part-time, compressed hours and home working if suitable for the role.
A working culture which encourages inclusion and diversity.
25 days annual leave increasing by 1 day per year up to 30 days after 5 years, plus 1 privilege day to mark the King
About the Company
The Planning Inspectorate deals with planning appeals, national infrastructure planning applications, examinations of local plans and other planning-related and specialist casework in England. Our purpose is to make decisions and provide recommendations and advice on a range of land use planning-related issues across England. We do this in a fair, open, impartial and timely way. The Planning Inspectorate is an executive agency, sponsored by the Department for Levelling Up, Housing and Communities . Follow us on Twitter: http...
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