Job Specifications
Job Title: HR Onboarding Specialist / People Operations Coordinator
Duration: 06 Months Contract with the possibility of extension
Job Responsibilities / Typical Day in the Role
Use a variety of HR systems and methods to onboard employees--both new hires and internal transfers--into new roles.
Process and ensure the successful completion of applicable background checks and screenings.
Ensure all onboarding and pre-employment requirements (e.g., Form I-9, compliance checks) are completed accurately and on time, including adjudication and escalation as needed.
Provide timely and clear communication to new employees throughout the onboarding process.
Collaborate with new hires to ensure completion of necessary documentation and legal forms.
Serve as a frontline (Tier 1-2) support contact for employees, vendors, hiring managers, and business partners, ensuring a high level of customer service.
Work cross-functionally with teams such as Talent Acquisition, IT, Facilities, and others to resolve onboarding-related issues and deliver a seamless employee experience.
Help identify process improvements in onboarding and recruiting workflows.
Analyze process gaps and recommend solutions to streamline or standardize practices.
Run reports, pull queries, and analyze data to support decision-making and process improvements.
Contribute to projects and team initiatives to increase operational efficiency.
Maintain excellent working relationships with peers and key stakeholders.
Ensure full compliance with all applicable federal, state, and local regulations, as well as internal HR policies and processes.
Perform other related duties as needed to support the team and function.
Must-Have Skills / Requirements
HR Background
2+ years of experience, ideally within HR operations, a shared services team, or an HR service provider environment.
Communication Skills
Strong written and verbal communication skills; comfort with email and virtual meetings is essential.
Technical Proficiency
Experience using HR systems (e.g., Workday, ServiceNow).
Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook).
Organization & Attention to Detail
Proven ability to manage records, track cases, and handle multiple workflows simultaneously.
Preferred / Nice-to-Have Skills
Bachelor's degree in human resources, Business Administration, or a related field.
Experience supporting or participating in HR-related projects.
Familiarity with shared team files or collaborative platforms (e.g., SharePoint, Google Drive).
Background in I-9 verification/attestation.
Soft Skills
Strong organizational and problem-solving abilities.
High level of accuracy and attention to detail.
Ability to multitask, prioritize competing tasks, and meet deadlines.
Strong sense of confidentiality and integrity when handling sensitive HR and payroll data.
Ability to thrive in a fast-paced, dynamic environment.
Technology Requirements
Proficient in HR systems such as Workday, ServiceNow, or similar tools.
Skilled in Microsoft Office tools: Excel, Word, PowerPoint, Outlook.
Quick to learn new software or systems.
Education / Certifications
Bachelor's degree in HR, Business, or related field preferred.
About the Company
Integration International is an AI Change Catalyst and Digital Transformation Solutions organization and a one-stop hub for end-to-end touchpoints of the business life cycle. We believe in providing pioneering solutions to the enterprise of today and tomorrow, through a synergy of AI capabilities and human ingenuity, ensuring that our solutions serve business needs optimally while maintaining integrity with global ethical standards. With a team of highly skilled professionals and a comprehensive network of resources, we have...
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