Job Specifications
We are seeking an Executive Candidate Coordinator for a global pharmaceutical client. You will partner closely with the Executive Recruiting Team to provide executive level end-to-end support to candidates and hiring managers globally, including interview and executive assessment scheduling, candidate travel arrangements, and facilitating pre-employment activities with a focus on compliance, efficiency, and providing a positive Candidate and Hiring Manager experience. Will also partner with Business Leaders, HR Business Partners, Total Rewards, Immigration and Global Mobility to enable us to deliver talent to support our mission and business objectives. You may also support non-executive candidates with pre-boarding activities based on hiring volume.
This is a 40-hour per-week, 6-month contract (extensions possible), 50% onsite role at client’s office either in Tampa, FL. Hours: Mon-Fri 8am-5pm
This is a W2 role as a Stage 4 Solutions employee. Health benefits and 401K are offered.
Responsibilities
Support executive talent acquisition team in providing exceptional candidate care at the Vice President and above levels
Serve as a Talent Ambassador and liaison to stakeholders and candidates, ensuring seamless scheduling, interview processes, candidate interview preparation and other key travel logistics
Coordinate and schedule interviews and executive assessments navigating across complex calendar schedules
Answer Candidate and Hiring manager inquiries using urgency and sound judgment to resolve problems
Create and maintain strong relationships with key business stakeholders and their administrative teams
Monitor and maintain meticulous tracking of all logistics for open executive recruitment projects
Maintain and reconcile expenses in Concur, as needed
Support pre-offer/pre-hire activities: initiate and adjudicate background checks, drug screens and employment verifications; partner with Global Mobility and immigration; provide seamless and positive on-boarding experiences to ensure new hires are fully prepared for their first day
Identify opportunities to enhance executive talent acquisition processes to continuously improve candidate and hiring manager experience
Support development of interview guides and supporting materials, schedule pre-interview briefing sessions and candidate review meetings; proactively manage communications with hiring managers, interviewer team members and candidates
Requirements
Minimum of 2 years’ experience working with Executive Levels, across multiple time zones
Knowledge of Workday and proficiency with the Microsoft Office Suite
3+ years of HR Admin/Executive Support Experience, with experience in Talent Acquisition preferred
Experience with scheduling, preferred
Strong ability to multi-task and prioritize in a fast-paced environment, handling multiple projects with solid organizational skills and project management capabilities
High School Diploma required; Bachelor’s Degree preferred
Please submit your resume to our network at https://www.stage4solutions.com/careers/ (please apply to the Executive Candidate Coordinator– Pharma (Hybrid - Tampa, FL) role).
Please feel free to forward this project opening to others who may be interested.
Stage 4 Solutions is an equal-opportunity employer. We celebrate diversity and are committed to providing employees with an inclusive environment that is free of discrimination and harassment. All employment decisions are based on the job requirements and candidates’ qualifications, without regard to race, color, religion/belief, national origin, gender identity, age, disability, marital status, genetic information, or other applicable legally protected characteristics.
Compensation: $32/hr. - $35.58/hr.
About the Company
Stage 4 Solutions is a consulting and interim staffing firm ranked on the Inc. 5000 list five times for consistent growth. We specialize in serving high-tech, pharmaceutical, and aerospace/defense companies and government agencies, by providing seasoned professionals for both short-term and long-term needs across marketing, technology and operations teams. We utilize our extensive internal network of experienced consultants and contractors to fast-track critical initiatives and fill resource gaps.
Since 2001, we have served...
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